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Clerical Officer

3 months ago

Kirkcaldy, United Kingdom Fife Council Full time

Job Details

We are looking for a highly skilled and committed Clerical Officer to join our Admin Team. As a Clerical Officer, you will work under the direction and supervision of the Admin Coordinator or Business Manager.

As a Clerical Officer, you may be required to:

Maintain and analyse the schools Management Information System, including the production of registers and maintenance of pupil records . admissions, leavers, new enrolments, pupil attendance, staff records and sickness absence details. Provide/oversee an effective and customer focused enquiry/reception service for all visitors, teachers, pupils, staff and parents as required. Capture and communicate information accurately. Enrolling pupils onto Scottish Qualification Authority (SQA), updating and maintaining pupil information to ensure exam entry, planning and timetabling. Issuing regular SQA reports to Principal Teachers, and parents throughout the academic year to ensure accurate data and reporting. Timeous completion of various corporate and external returns . SQA reporting, inventories and school survey outcomes. Maintain financial systems including ordering, receipting, resolving queries, running reports, journals etc. and general financial housekeeping at the end of each financial period. Assist with all operational aspects of the School Fund and Purchasing Card accounts (petty cash), ensuring reconciliation with bank accounts and annual end of year income. Ensure timeous checking and reconciliation of pay data with financial information systems, taking effective corrective action. Resolve all queries, and produce relevant reports, including expenditure reports for audit purposes. Manage/schedule all school specific calendars. Maintain the Parents Evening System including liaising with Principal Teachers to set parameters for timings and producing a school plan for the event. Assist in the staff supply cover arrangements by processing requests through the supply messaging system. Ensure that an up to date knowledge and skills base is maintained in order to use a wide variety of internal and external IT systems ensuring a consistently high standard of accuracy.

The Person

Educated to SCQF Level 5, which includes National 5 or SVQ Level 2 or Standard Grades at Credit level or equivalent in a relevant discipline. You are required to have good levels of interpersonal skills and abilities which will enable you to work as a member of a team to ensure positive outcomes for all children and young people. Experience of working with minimum supervision in an environment of change and challenge, or within a school.

Please see role profile for full details of essential and desirable skills, knowledge, qualifications and experience.

Before confirming to your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.