Senior Administration and Resource Officer
1 week ago
Job summary
To provide comprehensive, confidential administrative, clerical and business support as part of Public Health Wales' administrative resource. The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role to the effective running of the team, contributing to the co-ordinating and delegating of work ensuring consistency with the agreed work plan. This may include monitoring and reviewing admin staff within the team providing advice and support when necessary.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
Communication and relationship skills
Provide comprehensive administrative support to the team ensuring communication between directorates, divisions and stakeholders
Provide information and advice in a timely manner
Provide an effective and professional service when liaising with colleagues, partners and the public using tact and diplomacy to encourage effective working when dealing with any communication difficulties
Communicate with a wide range of health and other professionals both locally and nationally, advising on available methods and resources
Manage incoming correspondence and emails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
Liaise and negotiates with staff and project teams to support the efficient running of projects and business functions
Knowledge, training and experience
Word processing to RSA III, NVQ Level 3 or relevant equivalent experience, together with a high level of numeracy and written and spoken English
Good working knowledge and experience in the management of business, secretarial and office procedures some of which are non routine
Experience and knowledge in the use of MS Office Suite
Experience in the management and maintenance of information systems
Demonstrable proven organisational and time management skills
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit
For guidance on the application process, please visit
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
Advanced ECDL
Experience
Essential
Demonstrable experience in an administrative role Previous experience of working with financial systems and/or purchasing of goods or equipment Experience of project support work
Desirable
Supervisory experience Budget monitoring Working in an NHS environment
Skills
Essential
Ability to work on own initiative and manage own workload.
Desirable
Ability to speak Welsh or willingness to learn
Knowledge
Essential
Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
Desirable
Knowledge of Public Health Wales
Personal Attributes
Essential
Willingness to learn and develop skills
Desirable
Continuing Professional Development-
Senior Administration And Resource Officer
4 days ago
Cardiff, United Kingdom Public Health Wales Full timeJob summary To provide comprehensive, confidential administrative, clerical and business support as part of Public Health Wales' administrative resource.The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.This is a key...
-
Resources Administrator
6 months ago
Cardiff, United Kingdom University of South Wales Full time**Resources Administrator (Resources)**: Job description We are seeking to appoint a Resources Administrator (Resource) to provide support around the faculty’s broad range of administrative functions. This role has the specific focus on faculty physical infrastructure needs, such as co-ordination of IT hardware and software, space management, whilst also...
-
Senior Administrative Resource Officer
4 weeks ago
Cardiff, Cardiff, United Kingdom Public Health Wales Full timeWe are seeking an enthusiastic, proactive, and motivated individual to join the Public Health Wales Microbiology Administration Team at the University Hospital of Wales, Cardiff.This role will provide administrative support to the Business Support Manager, Microbiology Clinical Hub, and clinical/scientific teams across the laboratory.The successful applicant...
-
Senior Administration Officer
1 month ago
Cardiff, Cardiff, United Kingdom Public Health Wales Full timeJob Summary: We are seeking a highly skilled and organized individual to join our team as a Senior Administration Officer. This role will involve managing the administration side of the Trac recruitment system, requiring excellent time-management and organizational skills.Key Responsibilities:Manage the Trac recruitment system, ensuring efficient and...
-
Senior Administrator
5 months ago
Cardiff, United Kingdom TSR Legal Full timeSenior Administrator - Cardiff Up to circa £30,000 (DOE) Central Cardiff Excellent Benefits & Development TSR Legal are proud to be working with one of the UK’s leading providers of costs services who now have an opportunity for a Senior Administrator to join their Cardiff offices on a full-time basis. You will have the responsibility of handling...
-
Senior Administrative Officer
4 weeks ago
Cardiff, Cardiff, United Kingdom NHS Full timeWe are seeking an experienced and proactive Senior Administrative Officer to join our dynamic team in the Policy & International Health Directorate within the NHS.The successful candidate will provide comprehensive and confidential support to the Consultant Lead in International Health and the wider team, ensuring effective communication and liaison with...
-
Senior Administrator
6 months ago
Cardiff, United Kingdom Health Education and Improvement Wales Full timeAn exciting opportunity has arisen for a Senior Administrator to join HEIW within the Multi Professional Primary & Community Care Education and Training Unit to support the delivery of education and training to staff working in primary and community services. This is an exciting opportunity for the post-holder to deploy their administrative and...
-
Senior Office Administrator
3 weeks ago
Cardiff, United Kingdom HAYS Full timeBusiness manager / Senior Administrator About the Role:Fixed term role (18 months) with opportunity to be a permanent position.This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As the...
-
Senior Office Administrator
2 months ago
Cardiff, United Kingdom HAYS Full timeBusiness manager / Senior Administrator About the Role:Fixed term role (18 months) with opportunity to be a permanent position.This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As...
-
Administration and Resource Officer
7 months ago
Cardiff, United Kingdom Public Health Wales Full timeThis is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible...
-
Administrative Support Officer
4 weeks ago
Cardiff, Cardiff, United Kingdom Health Education and Improvement Wales Full timeJob SummaryThe Nursing and HPE Directorate within Health Education and Improvement Wales (HEIW) is seeking an experienced Administrative Support Officer to join their team. As a key member of the workforce, you will be responsible for providing effective and efficient clerical and administrative support to the Directorate.The ideal candidate will have a...
-
Senior Administrator
6 months ago
Cardiff, United Kingdom Brewin Dolphin Full timeRBC Brewin Dolphin is one of the UK's leading independent providers of discretionary wealth management. We offer award-winning personalised wealth management services that meet the varied needs of over 100,000 account holders, including individuals, charities, and pension funds. We specialise in helping clients protect and grow their wealth by...
-
Senior Office Administrator
2 months ago
Cardiff, Wales, Wales, United Kingdom HAYS Full timeBusiness manager / Senior Administrator About the Role:Fixed term role (18 months) with opportunity to be a permanent position.This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As...
-
Senior Office Administrator
2 months ago
Cardiff County, United Kingdom HAYS Full timeBusiness manager / Senior Administrator About the Role:Fixed term role (18 months) with opportunity to be a permanent position.This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As...
-
Administration Officer
5 months ago
Cardiff, United Kingdom Brite Recruitment Full time**ADMINISTRATION OFFICER** **CARDIFF / HYBRID** **£23,500 PRO RATA** **TEMP TO PERM 6 MONTH FTC** We have a great opportunity for an enthusiastic individual to work as an Administration Officer on a full-time, temp to perm contract. Our client is a worldwide distributor of products, services, and supplies for the healthcare sector. As a Customer...
-
Administrative Officer
6 months ago
Cardiff, United Kingdom Cardiff Council Full time**About The Service** A great opportunity has arisen to join the team at Cardiff Castle as an administration officer. Visited by thousands of people each year, Cardiff Castle is one of Wales’ leading heritage attraction and a site of international significance. **About the job** As the administration officer you will contribute to the provision of an...
-
Office Administrator
6 months ago
Cardiff, United Kingdom Page Personnel Full timeOffice Administrator - Full Time, Permanent - Cardiff City Centre **About Our Client**: Page Group are partnered with a well-established and reputable wealth management and investment company based in Cardiff to recruit an Office Administrator. The role is based in Cardiff City Centre with easy access to transport links. They are set in a modern, high rise...
-
Office Sales Administrator
6 months ago
Cardiff, United Kingdom Nicholls and Clarke Group Full time**Nicholls and Clarke **have an exciting opportunity for a **Office Sales Administrator **to join their **successful team, **in **Cardiff**. Founded in 1875 **Nicholls and Clarke Group are a manufacturer, distributor and retailer of building materials throughout the UK**. We have a committed team of over **450 people** supplying building materials to the...
-
Senior Admin Resource Officer
5 months ago
Cardiff, United Kingdom Public Health Wales Full timeJob summary We are seeking an enthusiastic, proactive and motivated individual to join the Public Health Wales Microbiology Administration Team at the University Hospital of Wales, Cardiff. This role will provide administrative support to the Business Support Manager, Microbiology Clinical Hub and clinical/scientific teams across the laboratory. The...
-
Administrative Officer
5 months ago
Cardiff, United Kingdom Cardiff University Full timeAs the biggest university in Wales - and a major employer, with more than 7,000 staff - we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression. - **Duties and Responsibilities** **Key Duties** -...