Senior Office Administrator
3 weeks ago
About the Role:
Fixed term role (18 months) with opportunity to be a permanent position.
This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As the Business Support Manager of a professional service company, you must have strong time management and organisational skills alongside excellent relationship management. This is a varied role and will be suited to someone who has a hands-on approach and enjoys working in a fast-paced, evolving environment.
Key Responsibilities:
- Answering phone calls
- Chasing clients for books and records
- Scanning & filing
- Involve with onboarding process
- Maintain client’s information in line with business's guidelines
- Finalising and sending out Accounts and Personal Tax Packs to clients for approval
- Helping Hub Credit Controller with debtors’ queries
- Finalising invoices / WIP Write out
- Apply for HMRC & CH authentication code
- Allocating Disbursements to clients
- Taking payments over the phone
- Paying-in any cheques received from clients
- Maintaining and reconciling office petty cash
- Booking appointments with clients
- Organise safe return of clients’ books and records
- Keep track of laptops and other IT equipment provided to team members
- Order Stationeries
- Help the Area Practice Manager Lead with projects
Key Requirements:- Proven experience in administration and a fast-paced environment
- Very high level of attention to detail and accuracy
- Proficient with Microsoft Excel, Word, Outlook.
- Excellent time management skills - handling multiple and varied deadlines concurrently
- Must be able to meet administrative deadlines
- Additional Requirements:
- Be able to work independently as well as part of a team
- Organised, proactive, reliable and self-motivated
- Confident communicator with personnel at all levels within the business, both written and verbal
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