Senior Office Administrator

3 weeks ago


Cardiff, United Kingdom HAYS Full time
Business manager / Senior Administrator
About the Role:
Fixed term role (18 months) with opportunity to be a permanent position.
This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As the Business Support Manager of a professional service company, you must have strong time management and organisational skills alongside excellent relationship management. This is a varied role and will be suited to someone who has a hands-on approach and enjoys working in a fast-paced, evolving environment.
Key Responsibilities:
  • Answering phone calls
  • Chasing clients for books and records
  • Scanning & filing
  • Involve with onboarding process
  • Maintain client’s information in line with business's guidelines
  • Finalising and sending out Accounts and Personal Tax Packs to clients for approval
  • Helping Hub Credit Controller with debtors’ queries
  • Finalising invoices / WIP Write out
  • Apply for HMRC & CH authentication code
  • Allocating Disbursements to clients
  • Taking payments over the phone
  • Paying-in any cheques received from clients
  • Maintaining and reconciling office petty cash
  • Booking appointments with clients
  • Organise safe return of clients’ books and records
  • Keep track of laptops and other IT equipment provided to team members
  • Order Stationeries
  • Help the Area Practice Manager Lead with projects

  • Key Requirements:
  • Proven experience in administration and a fast-paced environment
  • Very high level of attention to detail and accuracy
  • Proficient with Microsoft Excel, Word, Outlook.
  • Excellent time management skills - handling multiple and varied deadlines concurrently
  • Must be able to meet administrative deadlines
  • Additional Requirements:
  • Be able to work independently as well as part of a team
  • Organised, proactive, reliable and self-motivated
  • Confident communicator with personnel at all levels within the business, both written and verbal

  • .


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