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Medical Education Administrative Officer
3 months ago
Job summary
Assisting in the administration and co-ordination of postgraduate medical education and doctors in training.
Main duties of the job
This post will work within the Medical Education, Development and Workforce team (MEDW) at either St Nicholas Hospital or Hopewood Park. This team works closely with Universities and NHS-E (North East & North Cumbria) to oversee the high quality education and training of undergraduate medical students and postgraduate trainee doctors; recruitment, induction and development of Consultants and Specialty Doctors; monitoring and support with revalidation and job planning; expert advice on terms and conditions and developments to build and support the leadership journey from medical student to consultant psychiatrist.
About us
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Job description
Job responsibilities
The postholder will assist in providing high level administrative support for the delivery of the postgraduate teaching both North and South of Tyne. Working closely with the Medical Education Administrators, Medical Education Lead, Medical Education Manager, Consultants, Directors of Medical Education, Simulation & Education Development Leads, Teaching Fellows and all grades of Doctors in Training.
Assist with training delivered by the Trust for Postgraduate trainees, this would include; Core trainee development programme, Faculty development programme, supporting the planning and organisation of junior doctors inductions. Arranging adhoc training events and organising Northumberland postgraduate weekly teaching. Compiling teaching attendance records, issuing certificates and report of absence level reports when required. Issuing requests for IT accounts for all grades of junior doctors. Requesting Lone working devices and supporting queries and non usage.
Monitor completion of statutory and mandatory training by junior doctors and maintain this information by inputting onto ESR. Ensuring escalation procedure for non-completion is followed.
Assisting with mid and end point reviews for trainee doctors, by arranging quarterly meetings for trainee doctors and college tutors.
Supporting the management of trainee Balint groups.
OTHER DUTIES
Internal room bookings, liaising with speakers, inputting data on relevant databases, ordering stationery and catering, and setting up rooms for teaching. Updating trust wide distribution lists, reception screens, and take room external bookings for the medical education centre as required. The postholder will provide logistical and technical support to presenters and will provide a reception service for the department. Attendance at key postgraduate meetings. Responsible for minute taking where necessary. Any other admin duties as and when required to meet the needs of the department.
Please find attached job description for full details.
Advertising date : 20th June 2024
Closing date : 4th July 2024
We welcome your application.
Person Specification
Certificates and Experience
Essential
English and Maths GCSE A-C or equivalent level Word-processing skills at Level 3 (OCR/RSA Level 3) or equivalent qualification(s) in relevant subjects or equivalent level of knowledge Capable of working with confidential and sensitive information Ability to work under pressure, and maintain a customer-service focus, often with constant interruptions by telephone, urgent emails or in person
Knowledge
Essential
Awareness of medical education is desirable In-depth knowledge of Microsoft Office packages
Skills
Essential
Excellent customer service experience including handling queries, complaints, and sensitive information Experience of team working to achieve deadlines and objectives Experience of taking responsibility for managing workload and meeting deadlines Excellent organisational skills