Facilities Administration Coordinator
2 weeks ago
Job summary
An excitingopportunity has arisen for a Facilities Support Assistant to join our friendly will take on the rewarding role of supporting the FacilitiesDepartment based predominantly at Kendray Hospital, Barnsley but will beexpected to work trust wide. Therefore afull clean driving licence is essential..
Working closelywith the Head of Facilities and Facilities Manager you will be responsible for maintainingand developing the information systems that support the service.
You willprovide supervision, support, training and development for administrativestaff.
You willproduce reports, records and electronic documentation, you will manage diariesand take minutes.
The ideal candidate will be able to plan in advance andbe well organised. You must be flexible, reliable and hardworking with enhancedcommunication skills at all levels.
Post available -
1x hourFacilities Administrative Coordinator
Main duties of the job
Youwill have wide-ranging knowledge and skills in administrative policies,procedures and practices are required.
You will provide robustbusiness support to the Facilities Department.Co-ordinate the administrative function within the Facilities Departmentto deliver an efficient and effective service that supports service management.
You will have responsibilityfor the admin team as well as developing and maintaining information systems. Provide training and ongoing support anddevelopment to team members you oversee.Manage staff and resources effectively, employing high quality staffmanagement and leadership principles for staff development, professionalstandards, communication and appraisals.
About us
Weare a specialist NHS Foundation Trust that provides community, mental healthand learning disability services for the people of Barnsley, Calderdale,Kirklees and Wakefield. We also provide low and medium secure services and arethe lead for the west Yorkshire secure provider collaborative.
Our mission isto help people reach their potential and live well in their communities, we do thisby providing high-quality care in the right place at the right time. We employstaff in both clinical and non-clinical services who work hard to make adifference to the lives of service users, families and carers.
We encourageand welcome applications from all protected characteristic groups, we valuediversity and want our workforce to be reflective of our communities.
Beinga foundation Trust means were accountable to ourmembers, who can have a say in how were run. Around 14,300 local people(including staff) are members of our Trust.
Joinus and you will be one of over 4,500 staff committed to supporting and improvingthe mental, physical and social needs of the thousands of people we meet andhelp each year.
Weare committedto safeguarding and promoting the welfare of children, young people andvulnerable adults and expects all colleagues and volunteers to share thiscommitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
To provide day to day operational management and workloadof the admin team within the Facilities Department.
Toensure a robust business support to the Facilities Department.
Tohave overall responsibility for developing and maintaining the local andorganisational information systems to support the service delivery, evaluationand redesign alongside the operational management structure.
Person Specification
Experience
Essential
Experience of having supervisory and management responsibility. In depth knowledge of Microsoft Packages. Experience working in mental health services. Experience of producing reports and making recommendations. Experience of developing and implementing change to improve service performance. Experience of implementing change to administrative practice. Extensive knowledge of the Data Protection Act and confidentiality.
Desirable
Audit experience. Knowledge and Experience of Human Resource Policy/Procedures.
Training
Essential
Participation in continuing professional development to improve and update knowledge.
Physical Attributes
Essential
Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Personal Attributes
Essential
Ability to travel across the Trust as appropriate to the role. Flexible working.
Qualifications
Essential
RSA Stage III Typing/Word Processing III, parts 1 and 2. NVQ level 4 in Business Administration or equivalent. Relevant BTEC, HND or able to demonstrate competencies at that level.
Desirable
Degree in Business Administration in the NHS. NVQ in Customer Services.
Special Knowledge/Skills
Essential
Must be able to work on own initiative and act independently. Good organisational skills, with an ability to work within a pressured environment working to tight deadlines. Demonstrate ability to work within a team. Excellent written and verbal communication skills. Strong analytical and problem solving skills having the ability to design and maintain administration and monitoring systems. Demonstrable motivational skills to self and others. Data analysis skills and the use of spreadsheets. Ability to record and maintain accurate details, prepare written correspondence, maintain electronic diaries and organise meetings.
Desirable
Knowledge of mental health working practices.-
Facilities Administration Coordinator
2 weeks ago
Barnsley, South Yorkshire, United Kingdom South West Yorkshire Partnership NHS Foundation Trust Full timeAn exciting opportunity has arisen for a Facilities Support Assistant to join our friendly team.You will take on the rewarding role of supporting the Facilities Department based predominantly at Kendray Hospital, Barnsley but will be expected to work trust wide. Therefore a full clean driving licence is essential. . Working closely with the Head of...
-
Senior Estates
3 weeks ago
Barnsley, United Kingdom NHS Blood and Transplant Full timeJob Summary The Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling...
-
Senior Estates
2 weeks ago
Barnsley, United Kingdom NHS Blood and Transplant Full timeSenior Administrator for Estates & FacilitiesJob SummaryThe Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and...
-
Facilities Administrator
2 weeks ago
Barnsley, South Yorkshire, United Kingdom South West Yorkshire Partnership NHS Foundation Trust Full timeAn exciting opportunity has arisen for a Facilities Support Assistant to join our friendly team.You will take on the rewarding role of supporting the Facilities Department based predominantly at Kendray Hospital, Barnsley but will be expected to work trust wide. Therefore a full clean driving licence is essential. . Working closely with the Head of...
-
Senior Estates
3 weeks ago
Barnsley, United Kingdom NHS Blood and Transplant Full timeJob summary The Estates and Facilities Department covers a very large and diverse range of duties, as Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling...
-
Export Administrator
4 weeks ago
Barnsley, United Kingdom Elevation Recruitment Full time**Export Administrator** - ** Training & Development**: - ** Company pension**: - ** Company sick pay scheme**: - ** 28 days holiday including bank holidays** Elevation Recruitment are excited to be working with a Manufacturing Business in Barnsley. The business is looking for an Export Administrator to support the export of finished products, ensuring...
-
Commercial Administrator
3 weeks ago
Barnsley, United Kingdom Elevation Recruitment Group Full timeElevation Recruitment are excited to be recruiting a Commercial Administrator, for a growing business in Barnsley. As a Commercial Administrator, you'll be a key player in ensuring the smooth operation of our commercial processes. We're looking for someone organised, efficient, and detail-oriented, with excellent communication skills. Key...
-
Learning Administrator
4 weeks ago
Barnsley, United Kingdom Unique School Solutions Full timeDescription **Learning Administrator** **Barnsley Secondary School** **Permanent position** **£22,369 - £22,777 FTE, Actual pro rata salary £19,673.91 - £20,032.81** **37 hours per week 39 weeks per year** Unique School Solutions are recruiting on behalf of a Barnsley Secondary School Academy to appoint a Learning Administrator. This role is a...
-
Export Administrator
4 weeks ago
Barnsley, United Kingdom Elevation Recruitment Full timeElevation Recruitment are working with a leading business in Barnsley. As the company continue to grow, they are seeking a skilled Export Administrator to join their team and contribute to their success. Duties of the Export Administrator: - Prepare and manage export documentation, including invoices, shipping labels, and customs declarations - Ensure...
-
School Administrator
4 weeks ago
Barnsley, United Kingdom Unique School Solutions Full time**Learning Administrator** **Barnsley Secondary School** **Permanent position** **£22,369 - £22,777 FTE, Actual pro rata salary £19,673.91 - £20,032.81** **37 hours per week 39 weeks per year** Unique School Solutions are recruiting on behalf of a Barnsley Secondary School Academy to appoint a Learning Administrator. This role is a permanent...
-
Commercial Administrator
2 weeks ago
Barnsley, United Kingdom Elevation Recruitment Group Full timeElevation Recruitment are excited to be recruiting a Commercial Administrator, for a growing business in Barnsley. As a Commercial Administrator, you'll be a key player in ensuring the smooth operation of our commercial processes. We're looking for someone organised, efficient, and detail-oriented, with excellent communication skills.Key Responsibilities...
-
Works Coordinator
2 weeks ago
Barnsley, United Kingdom Sanctuary Property Services Full timeThe role of Works Coordinator will include: Supporting the regional team with effective communication to ensure accurate and timely information is collected and coordinated to meet the required timescales Provide quality statistical information on key performance indicators to assist managers in target setting, performance monitoring and implementing...
-
Inclusion Administrator
4 weeks ago
Barnsley, United Kingdom Unique School Solutions Full timeDescription **Inclusion Administrator** **Secondary School** **Barnsley, South Yorkshire** **£24,294.00 - £24,702.00 FTE** **Salary to be pro rata** **37 hours per week - 39 weeks per year** Unique School Solutions are supporting a Secondary School in the Barnsley area to appoint an Inclusion Administrator to provide Administrative support to the...
-
Maintenance Surveyor
6 days ago
Barnsley, United Kingdom Reed NHS Full time**Reed Talent Solutions**are currently working with a South Yorkshire based Local Authority to recruit a Maintenance Surveyor/Estimator on an initial three-month contract. The post-holder will work within the Asset Management division of Assets,Regeneration and Construction providing technical expertise on all aspects of building maintenance under the...
-
Commercial Administrator
2 weeks ago
Barnsley, South Yorkshire, United Kingdom Elevation Recruitment Group Full timeElevation Recruitment are excited to be recruiting a Commercial Administrator, for a growing business in Barnsley. As a Commercial Administrator, you'll be a key player in ensuring the smooth operation of our commercial processes. We're looking for someone organised, efficient, and detail-oriented, with excellent communication skills. Key...
-
Project Support Officer
4 weeks ago
Barnsley, United Kingdom NHS South Yorkshire Integrated Care Board Full timeCommunication and relationships A point of contact for the project team, managing a range of queries and issues from colleagues and a range of stakeholders, escalating as appropriate. Ensure complaints, comments and suggestions are dealt with sensitively and helpfully, escalating as needed. Explain sometimes complex administrative and project processes in an...
-
Administration Assistant
6 days ago
Barnsley, United Kingdom Glass Site Services Ltd Full timeWe are looking for a confident, articulate and flexible person to join us on a temporary basis to assist in collecting data from customer sites and then reviewing that data into categories. No specific technical skills are required except a basic ability to accurately input data into Excel and any additional training needed will be provided. The applicant...
-
Lda Project Support Officer
7 days ago
Barnsley, United Kingdom NHS South Yorkshire Integrated Care Board Full timeSupport colleagues with administrative tasks including diary management. Assist in coordinating meetings and events. Prepare agendas and take notes at meetings. Manage own time effectively. Organise meetings for the team. Updating project management system Plan complex administrative tasks/activities; supporting project work to be achieved within set...
-
Lda Project Support Officer
17 hours ago
Barnsley, United Kingdom NHS South Yorkshire Integrated Care Board Full timeSupport colleagues with administrative tasks including diary management. Assist in coordinating meetings and events. Prepare agendas and take notes at meetings. Manage own time effectively. Organise meetings for the team. Updating project management system Plan complex administrative tasks/activities; supporting project work to be achieved within set...
-
Sales & Admin Support
2 weeks ago
Barnsley, United Kingdom Jark PLC Full timeWe are seeking a Sales Support Representative to join our team. This position will play a crucial role in providing administrative and organizational support to our sales team. The ideal candidate will have excellent communication skills, be highly organized, and possess strong computer skills. Duties: - Assist the sales team with administrative tasks such...