Facilities Administration Coordinator

2 weeks ago

Barnsley South Yorkshire, United Kingdom South West Yorkshire Partnership NHS Foundation Trust Full time

An exciting opportunity has arisen for a Facilities Support Assistant to join our friendly team.You will take on the rewarding role of supporting the Facilities Department based predominantly at Kendray Hospital, Barnsley but will be expected to work trust wide. Therefore a full clean driving licence is essential. .

Working closely with the Head of Facilities and Facilities Manager you will be responsible for maintaining and developing the information systems that support the service.

You will provide supervision, support, training and development for administrative staff.

You will produce reports, records and electronic documentation, you will manage diaries and take minutes.

The ideal candidate will be able to plan in advance and be well organised. You must be flexible, reliable and hardworking with enhanced communication skills at all levels.

Post available -

1x 37.5 hour Facilities Administrative Coordinator

Main duties of the job

You will have wide-ranging knowledge and skills in administrative policies, procedures and practices are required.

You will provide robust business support to the Facilities Department. Co-ordinate the administrative function within the Facilities Department to deliver an efficient and effective service that supports service management.

You will have responsibility for the admin team as well as developing and maintaining information systems. Provide training and ongoing support and development to team members you oversee. Manage staff and resources effectively, employing high quality staff management and leadership principles for staff development, professional standards, communication and appraisals.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Job description

Job responsibilities

To provide day to day operational management and workload of the admin team within the Facilities Department.

To ensure a robust business support to the Facilities Department.

To have overall responsibility for developing and maintaining the local and organisational information systems to support the service delivery, evaluation and redesign alongside the operational management structure.

Person Specification

Experience

Essential


  • Experience of having supervisory and management responsibility.
  • In depth knowledge of Microsoft Packages.
  • Experience working in mental health services.
  • Experience of producing reports and making recommendations.
  • Experience of developing and implementing change to improve service performance.
  • Experience of implementing change to administrative practice.
  • Extensive knowledge of the Data Protection Act and confidentiality.

Desirable


  • Audit experience.
  • Knowledge and Experience of Human Resource Policy/Procedures.

Training

Essential


  • Participation in continuing professional development to improve and update knowledge.

Physical Attributes

Essential


  • Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).

Personal Attributes

Essential


  • Ability to travel across the Trust as appropriate to the role.
  • Flexible working.

Qualifications

Essential


  • RSA Stage III Typing/Word Processing III, parts 1 and 2.
  • NVQ level 4 in Business Administration or equivalent.
  • Relevant BTEC, HND or able to demonstrate competencies at that level.

Desirable


  • Degree in Business Administration in the NHS.
  • NVQ in Customer Services.

Special Knowledge/Skills

Essential


  • Must be able to work on own initiative and act independently.
  • Good organisational skills, with an ability to work within a pressured environment working to tight deadlines.
  • Demonstrate ability to work within a team.
  • Excellent written and verbal communication skills.
  • Strong analytical and problem solving skills having the ability to design and maintain administration and monitoring systems.
  • Demonstrable motivational skills to self and others.
  • Data analysis skills and the use of spreadsheets.
  • Ability to record and maintain accurate details, prepare written correspondence, maintain electronic diaries and organise meetings.

Desirable


  • Knowledge of mental health working practices.

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Kendray Hospital

Doncaster Road

Barnsley

S Yorkshire

S70 3RD

Any attachments will be accessible after you click to apply.

C9378-QA01246#J-18808-Ljbffr

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