Administrative Assistant

4 weeks ago


SouthendonSea, United Kingdom Career Moves Full time
Administrative Assistant
Location: London
Length: 8 Months
Rate: £192.80 p/d PAYE  
Hours: 9am – 6pm  

This client is a global software company that specialises in providing cloud-based solutions for workflow automation and digital transformation.??

Duties:
We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the region
Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
  • In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating
  • Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are traveling in-region
  • Act as a point of contact for executives during their travels, offering support and assistance as needed
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner

Skills:
  • 3+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • You're comfortable interfacing with global leaders and executives
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • High level of confidentiality, discernment and judgment
  • Desire to become a local and ServiceNow ambassador and work under pressure while consistently meeting deadlines
  • Familiarity with international travel regulations and restrictions is a plus
  • Proficient in travel booking platforms and expense management tools
  • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX


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