E-Billing / Finance Administrator - 6 Month FTC

2 months ago

Glasgow, United Kingdom Ashurst Full time

About Ashurst:

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Department / Role Overview

This role is part of our global e-billing finance team based in Glasgow.

The e-billing team are responsible for ensuring timely and accurate delivery of all e-bills for offices in UK and EMEA.

This role is responsible for supporting the senior e-billing analysts by ensuring all relevant data is inputted and maintained in the correct systems/platforms to allow accurate uploading of invoices and resolving issues when invoices are rejected.

Main Responsibilities

Monitor shared e-billing email inbox; research and resolve questions, and forward queries to responsible E-billing Analyst as appropriate. Communicate internally and externally on e-billing queries. Assist with the maintenance of e-billing invoices tracker, KPIs, and SLAs. Submit accrual figures into client online portals. Monitor and track acceptance or rejection of invoices in the client portal. Provide support-related reports as required. Support Senior E-Billers with invoice upload tasks. Follow up with the business on invoices that have been raised but are pending upload. Assist with e-billing maintenance exercises to ensure accurate recording of timekeeper rates in the system Dealing with any ad-hoc enquiries. Previous experience in a finance function, preferably in a professional services environment is preferable. Proactive self-starter with good numeric, analytical, and problem-solving skills. Attention to detail. Comfortable with technology and using different web-based portals. Ability to work independently and harmoniously within a team environment. Strong organizational skills, able to juggle multiple deadlines and prioritize work. Excellent communication skills. Good Excel skills. Comfortable working in a fast-paced environment. Knowledge of E-Billing systems (e.g., TyMetrix, Passport, Collaborati, Counsel Link) is desirable but not essential as full training will be provided. Basic VAT knowledge would be an advantage.

Skills and Experience

Previous experience in a finance function, preferably in a professional services environment is preferable. Proactive self-starter with good numeric, analytical, and problem-solving skills. Attention to detail. Comfortable with technology and using different web-based portals. Ability to work independently and harmoniously within a team environment. Strong organizational skills, able to juggle multiple deadlines and prioritize work. Excellent communication skills. Good Excel skills. Comfortable working in a fast-paced environment. Knowledge of E-Billing systems (e.g., TyMetrix, Passport, Collaborati, Counsel Link) is desirable but not essential as full training will be provided. Basic VAT knowledge would be an advantage.

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