Contract Administrator

5 months ago

Salford District, United Kingdom EQUANS Full time

EQUANS is looking for a Contract Administrator to join our team based in Media City, Salford on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.  

The position on offer is to provide administrative support to the Media City Contract primarily working on invoicing and the structured contract business delivery capability and assisting with the development of robust systems, and processes. Key in delivering Facility Management excellence within the client and end user environment.

The post-holder will be responsible the administration of Equans internal and client/supplier facing business systems and processes.

What will you deliver? 

Interface with multiple internal and external stakeholders in the administration of relevant business and contract processes. Support the account management team in ensuring the service agreement is always delivered to a high level. Support the business improvement projects/initiatives. Effectively manage the process for administering attendance, sickness, absences and annual leave for staff via the appropriate Business Systems. (SAP)  Support the account management team by administering the system for the recruitment of new staff for direct employees Administer the process for the onboarding and vetting (to BS) for all new starters, Temporary Workers and sub-contractors Support in the administration payroll, medical certificates, starter and leaver information. Administration of the SHEQ process and system (AIMS) to ensure HSEQ contractual requirements and adherence to H&S policies and procedures.  Attend and administer KPI/SLA performance meetings with client and with subcontract providers.  Administration of process for quotes for ad-hoc service requests. Support Account Management Team in the production of Client Monthly/quarterly reports. Recorder duties at contract review meetings. Assist the Help Desk and Managers with ensuring site jobs are closed in a timely manner. Raise Planned Preventative Maintenance and Reactive works and distribute to engineers and ensure PPMs and reactive works in line with SLAs. Liaise with Subcontractors to ensure all reactive and PPM works ae closed down in accordance with SLAs. Working efficiently to close down subcontractor work orders upon completion of works to reduce financial impact. Timesheets reconciliation with chargeable invoicing and liaising with Payroll and management in dealing with queries. Finance working closely with the Contract Management team and customer stakeholders to keep contract WIP and Debt to a minimum.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

24 days annual leave(+ public holidays). Life Cover equivalent to 1.5 timesannual salary. Employee discount shopping schemes on major brands and retailers. Gym membership discounts. Cycle to work scheme. Holiday purchase scheme. 2 corporate social responsibility days per year. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. Attractive Employee Referral Rewards Scheme. Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network. 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

Understanding of FM business or similar environment. Able to work as part of a team and interact with Client and Suppliers. Excellent time management skills, able to work to deadlines. Working knowledge of MS Office including Excel and Outlook. Experience in using Planon or similar CAFM system. Experience in using business finance and administration systems such as SAP, Oracle, Coupa. Previous experience working in a high-end, fast paced environment.

Who are we? 

EQUANSis a world leader in energy services with nearly , employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress A member of our Resourcing Team will review your application and be in touch. 

At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work. Youll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

Code: CUSENG

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