Administrator

24 hours ago

Derby, United Kingdom Derby and Derbyshire GP Provider Board Limited Full time

Job summary

As an experienced administrator your primary role will be to provideeffective office management and administrative duties to support thedevelopment and delivery of a wide range of initiatives supporting generalpractice in Derby and Derbyshire. The role is busy, varied and important to oursuccess. It requires working independently and developing close relationshipswith the Executive team, Board members, clinical leads and externalstakeholders, many of which are not office based. You will support theeffective delivery of agreed projects by providing professional andcomprehensive business and administration support.

Please note: We are unable to offer NHS Pensions at this time.

Due to the geography of Derbyshire successful candidates will need a full, valid driving licence.

Main duties of the job

Administrative Support: Manage documentation, coordinate diaries, plan multi-agency meetings, and prepare reports and presentations. Stakeholder Engagement: Serve as the primary contact for GPPB, fostering positive relationships with internal and external partners. Finance Assistance: Process invoices, payroll administration, and expenses, and support project budget monitoring. Project Coordination: Organise work schedules, compile data, and assist in project management tasks where appropriate. Continuous Improvement: Identify process improvements and enhance administrative efficiency.

About us

The Derby & Derbyshire GP Provider Board (GPPB) provides a unified voice for general practice across Derbyshire within the Integrated Care System (ICS), supporting the future of general practice in delivering high-quality patient care. We collaborate closely with the Derby & Derbyshire Local Medical Committee (LMC) and The Hub+ to strengthen healthcare services across Derbyshire.

Job description

Job responsibilities

Administrative duties

Undertake general administration duties maintaining organised and up to date documentation ensuring information is saved and archived effectively

Diary management and coordination of Executive Team where required

Coordinate the planning and delivery of multi-agency meetings and small events taking meeting notes and producing agendas and minutes

Ensure compliance with company policies and procedures along with data protection regulations

Drafting of reports and presentations as required

Management of a central inbox including drafting and sending correspondence

To provide a comprehensive administration and IT support using a range of IT applications to monitor prepare and validate databases as appropriate producing accurate operational reports as appropriate for the department

Awareness and understanding of sensitive information ensuring strict confidentiality at all times

Coordinate office space arrangements and equipment maintenance with colleagues from The Hub+ and LMC

Stakeholder Management

Act as the primary point of contact for the organisation - handling enquiries professionally and directing appropriately and delivering exceptional levels of customer service

Foster strong relationships both internally and externally with key stakeholders inline with our vision and values

Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive support service

Act as a liaison between the administration teams across Derbyshire LMC and The Hub

Finance

To be responsible for the timely processing of invoicing payroll and expenses etc - Working closely with the accountants to ensure adherence to policies

Assist in monitoring project budgets

Project Support

Plan and implement a work schedule, to ensure an efficient and timely output within all areas of responsibility in line with GPPB priorities

Co-ordinate the timely delivery of regular and ad hoc data and information requested by the management team producing reports as required

Undertaking any additional related project work as directed including obtaining information from the internet. Collation and reporting of survey data in order to produce reports and spreadsheets and organising and attending promotional events in conjunction with the managers

Continuous Improvement

Identify opportunities for process improvement

Assist in implementing and updating administrative processes for improved efficiency

Provide feedback and suggest improvements for all areas of responsibility and as part of the wider team

Key relationships:

Internal team including Executives and GPPB Board members and Clinical Leads

PCNs and GP Practices

The Hub and LMC

NHS Foundation Trusts

ICB

Person Specification

Experience

Essential

Good knowledge of administrative procedures standard operating procedures, version control etc. Experience of providing personal assistant services diary management and meeting coordination. Previous experience working in a busy/demanding administrative role.

Desirable

Understanding of financial policies and procedures. Experience of supporting and coordinating small projects.

Personal Qualities

Essential

Enthusiastic and positive attitude. Adaptable and able to respond to innovation and change. Excellent interpersonal skills and ability to work as a team member and independently. Commitment to continuous professional development.

Desirable

An interest in supporting general practice to have an impact on patient care across Derbyshire.

Skills and Attributes

Essential

Demonstrate GPPB values and vision at all times. Able to work independently and as an effective team member when under pressure whilst continuing to work to meet tight deadlines often within a complex and rapidly changing workload. Manage delivery of a high standard of customer service and quality with the ability to communicate professionally at all levels in a helpful and courteous manner. Excellent organisational, interpersonal, influencing, presentation and administrative skills. Independently manage complex and rapidly changing workload within guidelines. Ability to implement changes to working procedures, use negotiating and empathetic skills to motivate staff to accept changes in working practices.

Qualifications

Essential

A good standard of English to GCSE or equivalent level, and the ability to demonstrate both excellent written and verbal communication skills. Qualification in Business Administration or equivalent knowledge and skills. Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel.

Desirable

Professional secretarial / minute taking qualification.

Governance

Essential

To understand and adhere to the policies and procedures of GPPB contained with the Employment Contract and Staff Handbook.

  • Administrator

    5 months ago

    Derby, United Kingdom Gi Group Full time

    **Full Time**: **Permanent**: - Administrator - Burnaston, Derby, DE1 - Pay rate: £11.50ph - Full Time Hours - This is a fantastic opportunity to join Gi Group and work at one of our Clients sites as a Administrator at a well-known branded vehicle company based in Burnaston, Derby, DE1. - Administrator responsibilities: - Administration duties associated...

  • Administrator

    6 months ago

    Derby, United Kingdom Gi Group Full time

    **Temporary**: - Job description - **Role: Administrator** **Location: Burnaston, Derby DE1 9TA (onsite)** **Immediate start** Gi Group are recruiting for an Administrator to work for a well-known vehicle company, based in Derby DE1 9TA - **Shifts**: Monday to Friday 7am-3:30pm (overtime available) - **Contract duration**: Full time - ongoing - potential...

  • Administrator

    6 months ago

    Derby, United Kingdom Credible Recruitment Full time

    **Administrator - £23000 - Melbourne** Have you worked in Administration? Are you wanting to be part of a company that can give you support to develop? Are you available NOW? **The Opportunity** Credible Recruitment are supporting a business in Melbourne who need a new permanent employee to be integral to their team working as part of the...

  • Administrator

    5 months ago

    Derby, United Kingdom Recruit 2 You Full time

    At Recruit 2 You we are pleased to announce our latest job opportunity located in Derby. Our client delivers exceptional service, and offers comprehensive boiler breakdown assistance, plumbing, electrical services, as well as heating and boiler coverage. Our client is actively seeking Full Time Administrator to join their team. **Your responsibilities as...

  • Administrator

    5 months ago

    Derby, United Kingdom Ganymede Solutions Ltd Full time

    Location- Derby- Job-type- Permanent- Salary- £25000 - 25000 per year- Contact Rachael Bailey-Frost- Call 07920 595 229- Reference RA1M24**Recruitment Administrator** **Part time - 24 hours** **Derby - Offices at The Derby Conference Centre** **£25,000 pro rata** Are you a detail-oriented and organised individual ready to take your administrative...

  • Administrator

    5 months ago

    Derby, United Kingdom Pektron Full time

    **Brief Description**: Pektron Group Ltd are seeking a proactive and organised Office Administrator to join our team, you will play a crucial role in ensuring the smooth running of the office and provide comprehensive support to our Directors. You will be responsible for managing administrative tasks, organising schedules, coordinating meetings, and handling...

  • Administrator

    5 months ago

    Derby, United Kingdom Central Staffing Solutions Limited Full time

    **Administrator** Due to expansion, I am working in partnership with a prestigious client who are looking to recruit for an experienced **Administrator** to join their team on a full time, permanent basis. Having seen extensive growth within the business and no plans to slow down, they are looking to appoint an experienced and organised Administrator to...

  • Administrator

    5 months ago

    Derby, United Kingdom Harper Recruitment Group Full time

    **Position**: Administrator **Location**: Derby **Salary**: £25,000k **Working Hours**: Monday-Friday, 8:30am-5pm Harper Recruitment Group are excited to be working in partnership with a leading training provider based in Derby. We're looking for an experienced Administrator to support the Business Development Team, handling administrative tasks to...

  • Administrator

    5 months ago

    Derby, United Kingdom Arrow Resourcing Services limited Full time

    Our Local Authority client are seeking a highly organised and detail-oriented Administrator to join their current team on a long term temporary basis. As an Administrator, you will play a crucial role in ensuring the smooth operation of their office and providing administrative support. This is an excellent and varied role and that would suit and experienced...

  • Administrator

    5 months ago

    Derby, United Kingdom Aspire People Full time

    Location: - Derby- Industry: - Nursery Secondary Primary SEN- Salary: - £11 - £12 per hour- Reference: - 0000173655_1711347071- Contact name: - Aspire People Limited- **Job description**: Are you an experienced Administrator with a background working in a school environment or similar? Aspire People are currently recruiting for School Administrators. It...

  • Administrator

    6 months ago

    Derby, United Kingdom Aspire People Full time

    Location: - Derby- Industry: - Secondary SEN Primary Early Years- Salary: - £11 - £12 per hour- Reference: - 0000173655_1708063537- Contact name: - Aspire People Limited- **Job description**: Are you an experienced Administrator with a background working in a school environment or similar? Aspire People are currently recruiting for School Administrators....

  • Administrator

    6 months ago

    Derby, United Kingdom Aspire People Full time

    Are you an experienced Administrator with a background working in a school environment or similar?Aspire People are currently recruiting for School Administrators. It is advantageous that applicants have some school administration experience and be proficient on SIMS. However, applicants with strong administration experience in a similar sector will also be...

  • Administrator

    5 months ago

    Derby, United Kingdom Gateway Full time

    Established in 2005, Gateway Surveyors has grown to become one of the UK's top providers of valuation, surveying, and panel management business services. We currently have an exciting opportunity for an **Administrator **to join our operations team based at our headquarters in Chellaston, Derby. Reporting to the Booking Manager, you'll be responsible for...

  • Administrator

    5 months ago

    Derby, United Kingdom 2Fawcett Recruitment Full time

    2fawcett are recruiting for an **Administrator** to join our client based in Derby on a full-time, permanent basis. The Role & Responsibilities: - Supporting the Sales & IT Teams with queries and problems - Raising sales orders, purchase orders & Confirming pricing via Sage 50 - Taking in deliveries & goods receiving - Co-ordinate the logistics for Sales...

  • Administrator

    6 months ago

    Derby, United Kingdom Specsavers Full time

    **Administration Assistant** **Store: Specsavers Hearcare Derby** **Hours: Full Time - 37.5 hours (Weekend work is essential)** **Benefits: £11.70 an hour plus bonus potential** **Experience: Would be useful to have previous Specsavers systems knowledge but not essential as full** training will be given** For our stores to run like clockwork and keep...

  • Administrator

    2 months ago

    Derby, United Kingdom Blue Arrow Full time

    AdministratorContract type: temporary ongoingWorking hours: Monday to Friday, 09:00-17:00 with early finish on Friday's 16:30Hourly rate: £11.44p/hLocation: Derby, City CentreWe are currently recruiting for an experienced Administrator to work for one of our clients within an Education sector in Derby.We are looking for someone with exceptional...

  • Administrator

    6 months ago

    Derby, United Kingdom Kirkland Associates Ltd Full time

    My client are a market leader in their field. Due to major growth, they are looking for a Customer Service Administrator to join their team. What makes this role great? - Working with a market leading and innovative company. - Excellent career development potential - A busy and varied role - Friendly and sociable team - Competitive benefits - 25 days...

  • Administrator

    5 months ago

    Derby, United Kingdom Comex2000 Full time

    Comex 2000 is currently seeking an enthusiastic and committed Administrator to join our IT team in Derby. The role will be at our Head Office on Pride Park, Derby, the working hours are Monday to Friday 8am-4pm - **What are we looking for?**_ Are you a committed, hard-working and eager to learn individual? Then come join the Comex 2000 family! We are...

  • Administrator

    5 months ago

    Derby, United Kingdom Cygnet Full time

    We are looking for an organised Administrator with a passion for making a difference to others. You’ll be working **40 hours per week from 09:00 am till 05:00 pm **at Cygnet Marion House and Conifers, helping ensure the safe and smooth running of services for the people in our care. Conifers is a specialist residential home providing outcome focused care...

  • Administrator

    6 months ago

    Derby, United Kingdom Cygnet Full time

    We are looking for an organised Administrator with a passion for making a difference to others. You’ll be working 40 hours per week from 09:00 am till 05:00 pm at Cygnet Marion House and Conifers, helping ensure the safe and smooth running of services for the people in our care. Conifers is a specialist residential home providing outcome focused care for...