Business Unit Support Secretary
3 weeks ago
Job summary
We are looking for an efficient and motivated individual to join our Team as a Business Unit Support Secretary within the Surgical Directorate. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the the Management and wider teams.
This post is part time 16 hours over two days. Preferably Thursday and Friday but will be confirmed at Interview.
Although the post is based at NTGH the successful candidate will be expected to travel Trust wide if required.
Main duties of the job
The primary purpose of this role is to Support the Business Unit Secretaries and Senior Management team within the Surgical Directorate with all administrative and clerical duties.
o Act up in absence of a Business Unit Secretary for periods of annual leave/short-term sickness absence. This may include additional days cover to support the needs of the service.
o Manage diaries, arrange/minute meetings, communication with GPs & patients.
o Typing & transcription of meetings, clinical & non-clinical documents.
o Liaise with patients, internal and external companies to arrange referrals, and appointment dates.
o Ensure all Outsourcing tracking, documentation, administration and appointment processing is kept up to date and follow ups are completed appropriately.
o Resource management - ordering of supplies & equipment
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
To provide a high quality comprehensive secretarial and administrative support service to the Business Unit Secretaries and Senior Leadership team within the Surgical Business Unit.
Person Specification
Qualifications
Essential
RSA 3/OCR or equivalent or relevant typing/word processing experience o GCSE English grade C or above or equivalent qualification
Desirable
AMSPAR Diploma (or equivalent experience) ECDL GCSE Maths grade C or above or equivalent qualification Knowledge of Medical Terminology & procedures-
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