Radiology Secretary

An opportunity has arisen for an enthusiastic and highly motivated person to work closely with the Radiology site leads and managers.

The Radiology department is looking to recruit two experienced secretaries who can provide secretarial assistance to the Radiology Site Lead Managers. The secretary will provide support to the managers and Leads managing Health Roster, ESR, and providing day to day admin support. You will also be responsible for managing diaries, producing documents for staff such as HR letters and minute-taking meetings.

The secretaries will ensure staff are aware of outstanding mandatory training and ensure staff adhere to completion as part of the Trust policy.

The secretaries will liaise with Human Resources advisor to arrange meetings when required and provide admin support to ensure all relevant letters are typed up and shared with the unit managers prior to sending out.

You will also be required to arrange travel & accommodation on occasion for Managers and other designated staff members as required.

The potholders will be required to travel between all Trust sites on a regular basis, supporting the site leads managers.

There are two posts available (NTGH and WGH) however each secretary will be allocated two base sites to support (NTGH, WGH, HGH and NSECH) therefore will be required to travel between to build and maintain relationships with the staff and leads. Secretaries will be required to provide cover when the other is on leave.

To provide a comprehensive administrative support to the Radiology site leads and managers; staff, patients and visitors.

This will include managing Health Roster, ESR, Therefore, updating risk assessments, preparing HR meeting and typing up invite and outcome letters.

To facilitate good communication with other wards and departments involved in patient care or ward/departmental functioning.

To ensure clear channels of communication are maintained within the multi-disciplinary teams.

Provide comprehensive secretarial service to the Radiology Site Leads and Managers and their teams.

Manage diaries, arrange/minute meetings, communication with GPs & patients. Ensure HeRo is updated in line with Trust policy.

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).

Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, & Cancer 2ww

Resource management - ordering of supplies & equipment.