Group Payments Assistant

6 months ago

Gloucester, United Kingdom Ecclesiastical Insurance Group Full time


Working hours: 35 hours per week, Monday to Friday

Duration: Permanent 

Location: Gloucester 

Job Ref: 202474

About the role

Benefact Group, are looking for a Group Payments Assistant to join our Gloucester office.

As Group Payments Assistant you will deliver an accurate, flexible and timely payments service to the group for the settlement of payments to businesses and employees.

Joining our rapidly expanding andinnovative Group presents a fantastic opportunity to develop your career andbecome an integral part of an inclusive, purpose-led organisation. 

Key responsibilities
  • Ensure all payments received via all methods are processed into the relevant core business systems within agreed SLA
  • Process payment requests into the accounting system and core business systems ensuring payments are made on time
  • Process invoices against approved purchase / service orders in the accounting / ordering system to include booking-in services and arranging approval of service and estimated price invoices
  • Coding consolidated invoices and importing these into the accounting system.
    Make low value, one-off payments with corporate credit card to include reconciliation of spend each period end
  • Check employee expense claims, import card transactions, export payments to the accounting system, arrange cash advances and provide general guidance and assistance to all users
  • Issue company invoices and track settlement thereof as requested by the business.
  • Reconcile supplier statements and resolve queries arising making effective use of the comments and dispute functions in the accounting system to track progress
  • Process refunds, cancellation / take away payments onto the core business systems and accounting system to meet SLAs and FCA best practice guidelines
  • Produce cheque payments from the accounting system and core business systems, ensuring correct approval and due dates. Print cheques and distribute according to associated procedures
  • Produce BACS payments from the accounting system and core business systems, ensuring due dates are checked. Retrieve and submit all BACS payment or collection files and associated reports
  • Setting up electronic payments into the banking payments platform to include payments to overseas banks and urgent faster payments
  • Place stops on cheques, recall BACS payments and cancel cheques as required by the business
  • Accurately complete volumes to record and capture transactions processed
  • Identify items for processing within operational bank accounts
  • Manage balances in operational bank accounts via daily short-term forecasting and settlement of inter-group period end balances.
  • Prepare reconciliations of key operational bank accounts, nominal, bordereaux etc.
    Raise payment requests for appropriate reconciliations and follow the process to ensure relevant approval is obtained and accurate payment is made
  • Manage all documentation to include batching payment documents for scanning and secure filing
  • Executes additional tasks in order to meet departmental needs or changes
Knowledge, skills and experience
  • Ideally experience working within a Finance team
  • Highly organised with the ability to manage multiple streams of work within defined timelines
  • In depth knowledge of the group in terms of companies, departments, cost centres, who works in which team, reporting lines, nominal, key suppliers and an understanding of the different products (general insurance and retail funeral plan) sold etc.
  • Proactive in raising issues and taking ownership to seek resolution
  • Detailed understanding of different payment methods
  • Strong attention to detail
  • Highly experienced and confident in the use of Excel to transform and concatenate data for import into the accounting system or reconciliation
  • Responds to supporting the business through high levels of communication and collaborative working
  • Understanding of basic accounting principles – debits and credits, cash and revenue, inflows and outflows
  • Ability to analyse cash inflows and outflows and conduct short-term cash forecasting/management
  • Confident in the use of multiple payment systems
    Understanding of GDPR, confidentiality, PCI and money laundering and how this affects processes
What we offer
  • A competitive salary - let's discuss it
  • Group Personal Pension - up to 12% employer contribution
  • Generous annual bonus scheme up to 24%
  • 25 days annual leave plus bank holidays, and a holiday buy and sell scheme
  • An array of health and wellbeing benefits, including private healthcare, income protection and life assurance
  • Up to £300 annual personal grant to a charity of your choice
  • Encouraged to take at least one volunteering day per year
  • Employee Assistance Programme
  • Full study support to gain professional qualifications
About us

Benefact Group is a unique international financial services Group made up of over 30 businesses. We are owned by a charity and are currently the UK’s 3rd largest corporate donor, having given away £200 million since 2016. We have ambitious plans to become the UK’s number one corporate donor, with strategic objectives in place to double the Group’s size.

We believe it’s essential to attract, empower, grow and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history and the diversity of what we do, has enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.  

At Benefact Group, we are committed to creating aninclusive culture and building an environment where each and every one of usfeels valued and respected. We are a community made up of people with arange of different backgrounds, abilities, perspectives, beliefs and interestsand we value the strength this brings to us as a Group. We welcome applicationsfrom everyone.

If you need any additional support during therecruitment process, then please let us know.  

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