Financial Services Payments Coordinator

2 weeks ago


Gloucester, Gloucestershire, United Kingdom Ecclesiastical Insurance Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Services Payments Coordinator to join our team in Gloucester. This is a permanent position, working 35 hours per week, Monday to Friday.

About the Role

The successful candidate will be responsible for delivering accurate, flexible, and timely payments services to our group, including the settlement of payments to businesses and employees. They will also manage multiple streams of work within defined timelines and ensure all payments are processed into the relevant core business systems within agreed Service Level Agreements (SLAs).

This role presents a fantastic opportunity to develop your career and become an integral part of an inclusive, purpose-led organization. You will have the chance to work with a rapidly expanding and innovative group, where you can grow and thrive in a supportive environment.

Key Responsibilities
  • Process payment requests into the accounting system and core business systems to ensure timely payments;
  • Coding consolidated invoices and importing them into the accounting system;
  • Making low-value, one-off payments with corporate credit cards and reconciling spend each period end;
  • Checking employee expense claims, importing card transactions, exporting payments to the accounting system, arranging cash advances, and providing general guidance and assistance;
  • Issuing company invoices and tracking settlements as requested by the business;
  • Reconciling supplier statements and resolving queries arising, using effective communication and dispute functions;
  • Processing refunds, cancellations, and take-away payments onto the core business systems and accounting system to meet SLAs and FCA best practice guidelines;
  • Producing cheque payments from the accounting system and core business systems, ensuring correct approval and due dates;
  • Setting up electronic payments into the banking payments platform, including payments to overseas banks and urgent faster payments;
  • Managing balances in operational bank accounts via daily short-term forecasting and settlement of inter-group period-end balances;
  • Preparing reconciliations of key operational bank accounts, nominal, bordereaux, etc.
Requirements
  • Ideally, experience working within a Finance team;
  • A high level of organization and ability to manage multiple tasks within defined timelines;
  • An in-depth knowledge of the group, including companies, departments, cost centers, reporting lines, nominal, key suppliers, and understanding of different products sold;
  • Proactive in raising issues and taking ownership to seek resolution;
  • A detailed understanding of different payment methods;
  • Strong attention to detail;
  • Highly experienced and confident in the use of Excel to transform and concatenate data for import into the accounting system or reconciliation;
  • Ability to analyze cash inflows and outflows and conduct short-term cash forecasting/management;
  • Understanding of basic accounting principles – debits and credits, cash and revenue, inflows and outflows;
  • Confident in the use of multiple payment systems;
  • Understanding of GDPR, confidentiality, PCI, and money laundering and how this affects processes;
  • Excellent communication and interpersonal skills;
  • Able to work independently and as part of a team.
What We Offer
  • A competitive salary - £25,000-£30,000 depending on experience;
  • Group Personal Pension - up to 12% employer contribution;
  • Generous annual bonus scheme up to 24%;
  • 25 days annual leave plus bank holidays, and a holiday buy and sell scheme;
  • An array of health and wellbeing benefits, including private healthcare, income protection, and life assurance;
  • Up to £300 annual personal grant to a charity of your choice;
  • Encouraged to take at least one volunteering day per year;
  • Employee Assistance Programme;
  • Full study support to gain professional qualifications.


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