Sales Ledger Assistant

4 months ago

Gloucester, United Kingdom GBE Converge Full time

**Job title**:Sales Ledger Assistant

**Based from**:Gloucester

**Reports to**:Group Credit Control Manager

**Hours of Work**: Full Time, 37.5 hours per week however will consider Part Time (minimum 30 hours per week)

**Salary**:£28,000 per annum FTE

**The Role**

The main purpose of the Sales Ledger Assistant is to maintain the accuracy of the Sales Ledger, which will include:

- managing Key Customers’ accounts and allocating cash, ensuring timely payments are received. You will also be responsible for assisting to prepare and check invoices and carry out reconciliations between our project management and finance systems.

**Duties and Responsibilities**

**Sales Ledger**
- Posting daily customer receipts into Simpro and Sage systems (cash allocation) and maintaining the cash book
- Reconciling bank accounts at least monthly including purchase ledger direct debit postings
- Banking cheques
- Running data links between the systems and resolving issues from these
- Investigating and allocating unallocated cash
- Ensuring all invoices and credit notes are raised in a timely and accurate manner
- Ensuring all systems are reconciled regularly
- Assisting with bad debt write offs following appropriate approval**Credit Control**:

- Pre-validating that invoices have been received and approved for payment with customer Finance departments and via portals
- Contacting customers for overdue debts
- Reconciling customer accounts
- Maintaining and setting up customer account records
- Administrating our direct debit scheme
- Updating the report highlighting status of debtor accounts including contact made, issues and actions to resolve, expected payment dates, etc.
- Attending regular debtor review meetings with Group Credit Control Manager to review status of outstanding debts
- Monitoring and actioning Accounts Receivable inbox and resolving customer queries
- Working in line with KPIs

No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual’s remit and capability, and consistent with the status and responsibilities of the role within the business.

**Person Specification**

**Essential**
- Experience of Sales Ledger
- Computer literate (especially Excel) and proficient in all core Microsoft Office packages
- Ability to work to the company’s tight accurate month end requirements
- Strong Customer focus and influencing skills
- Excellent and clear communication skills, both written and verbal
- Strong attention to detail
- Ability to display initiative
- Excellent organisational and time management skills
- Honest, trustworthy and able to maintain strict confidentiality

**Desirable**
- Credit control experience
- Construction industry knowledge
- Experience of Sage 50 and Simpro software
- A CICM or AAT qualification
- Experience using customer portals

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

**Working Conditions**

The role is fully office-based and is in an open plan office environment with multi-screen computer use. On occasion the role may require support at other office locations dependent on business needs.

**Group Compliance**

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:

- Compliance to all legislative and British Standard requirements
- Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
- Maximise customer satisfaction with the services provided by GBE Converge
- Working to reduce, renew and recycle any waste on and off our sites including our offices
- Protect the environment and ensure use of toxic materials is avoided where possible
- Work to best safe practice and ensure actions do not cause harm unto themselves or others
- Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
- Ensure all minimum training requirement are met in compliance with the relevant ISO standards
- Ensure that any Information Technology ‘incidents’ are effectively reported and resolved in a timely fashion (internally or externally)
- Maintain clear desk and screen at all times
- Compliance to ensure no deliberate breaches in security information and/ or systems
- Any accidents or incidents must be reported to supervisor & compliance

**Job Types**: Full-time, Part-time

**Salary**: Up to £28,000.00 per year

Expected hours: No less than 30 per week

Schedule:

- Monday to Friday

Application question(s):

-

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