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Clerical Officer
1 month ago
Job summary
This is an exciting opportunity for an individual to play a key role in delivering a high quality service at The Shrewsbury and Telford Hospital NHS Trust. The NHS is a well-respected and globally recognised employer. Patient access is the ideal place to work if you are looking for a career working within the Trust.
Possession of GCSE qualifications of grade 4 or above in English Language and Maths or equivalent, along with a good supporting education are all essential. Customer Serviceor Business Administration NVQ's aredesirable. However the Trust will offer the opportunity forthe successful applicant to gain these qualifications within their job role.
Previous administrative experience including previousBookingor Appointment experience would bebeneficial, but is not essential as full training will be provided. Working knowledge of using Microsoft Office applications, an understanding of data protection and maintaining strict confidentiality in the healthcare setting are all essential, together with excellent organisational and communication skills, flexibility, good time management and the ability to work as part of a team.
The successful applicant will be a strong team player, highly organised with the ability to manage their own workload as well as being flexible enough to support colleagues.
We will also consider bank applications.
Main duties of the job
Based in a busy call centre environment, the department is responsible for managing the bookings of outpatient appointments and procedures.
The successful post holder will work closely with managers and staff at all levels to help develop and maintain a high quality Patient Access Service. The post holder will beworking within the busyBooking and Scheduling Department based at The Royal Shrewsbury Hospital.
About us
The Booking and Scheduling department manage Outpatient and Inpatient appointments across The Shrewsbury and Telford Hospital NHS Trust, taking approximately 1000 calls from patients per day. Successful candidates will have specific areas of responsibility, including waiting list management, clinic rescheduling as well as inquiries from all manner of colleagues and patients.
We are a large team of over 40 and provide a booking service for Outpatients across our main sites, The Royal Shrewsbury Hospital and The Princess Royal Hospital, Telford. The team is often the first point of contact our patients have with the Trust and providing high quality service is essential to ensure that they begin their pathway with us safely.
You will be working in a busy office environment and will be responsible for booking patients as well as taking and making outgoing calls. The team are supported by a number of Team Leaders and two Office Managers.
As a team, we are passionate about helping our staff to achieve their career aspirations, and can offer a variety of learning and development opportunities to support your continued development.
Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Person Specification
Qualifications
Essential
Minimum of 3 GCSEs (or equivalent) including Math's and English (or equivalent qualifications/ experience)
Desirable
NVQ level 2 in Business Admin NVQ level 2 in Customer Service
Experience
Essential
Experience of working within an Administrative setting Experience of working with software programmes Experience of dealing with patients/clients/customers
Desirable
Previous NHS Administrative Experience Experience of working within a Call centre
Skills and Knowledge
Essential
Computer literate with IT skills use of Microsoft programmes Evidence of Customer service skills Understanding of NHS Rules and Guidelines (RTT, Access Policy etc)
Desirable
Understanding of NHS systems (Sema/PAS, e-Referrals)