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Executive Assistant

2 months ago

London, United Kingdom Lightsource BP Full time

Summary

Supporting the Group General Counsel (GGC) at Lightsource bp to undertake a variety of administrative, clerical and managerial tasks.

Duties and Responsibilities

Organising events and conferences and liaising with the Marketing team on conference speaking slots for the GGC Support the Group Counsel to prioritise effectively, including preparation for upcoming engagements and key meetings. Implementing and maintaining procedures/administrative systems Collating and filing expenses Support leadership meetings and other internal events (such as townhalls, forums) by owning the planning, agenda, materials, and any outputs. Represent the Group Counsel as required; lead, support or manage projects or key workstreams. Lead or participate in high profile special projects as designated by the Group Counsel Managing diaries and organising meetings and appointments, controlling access to the GGC Greeting guests and organising lunches and refreshments for external visits Liaise with the HR team to organise interviews and greeting candidates for recruitment in the Legal team. Booking and arranging travel, transport and accommodation for the GGC Working closely with the Executive Assistant team to ensure the Corporate Functions teams runs without issues and that the workload is shared when necessary. Covering the Receptionist lunch break as part of a Rota Act as an advocate for Advocate of Lightsource bp values.

Who we’re looking for

Knowledge & Experience

Proven work experience as an Executive Assistant Experience working with legal teams desirable Why you’ll make a great member of the team Personal qualities / Work Skills Discretion and trustworthiness: you will often be party to highly confidential information. Flexibility and adaptability - in particular, there may be requirements to work outside of office hours where required to support the GGC. A thought-partner who can weigh different perspectives to help the Group Legal Counsel and Lightsource bp Leadership Team reach the best decisions. Excellent verbal and written communications skills Proactive, autonomous, flexible, and driven Forward thinking, a problem solver and solution provider Proactive and able to prioritise workload. Able to promote a positive working culture within the team Strong organisational and communication skills, both verbal and written

Why you’ll want to work for us

Our company is a place where you can be yourself and grow; a place where your ideas and opinions matter.

Be you

We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.

Be responsible

Our culture is driven by our core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.

Be recognized

Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.

Be inspired

Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.

Our Core Values

Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do.