Document Production Specialist
4 weeks ago
We are recruiting for a Document Production Specialist to join our Document Lifecycle Services team in Bristol.
Your Role
As a Document Production Specialist your day to day remit includes:
- Producing and amending, with speed and accuracy, correspondence, attachments and complex documents such as reports, deeds and agreements.
- Creating and amending PowerPoint presentations.
- Transcribing large volumes of dictations quickly and accurately.
- Converting PDFs via conversion software or by copy typing; editing, merging, redacting and/or securing PDF documentation.
- Applying TLT house style to non-TLT or converted PDF documents.
- Cleaning and removing hidden metadata from TLT documents.
- Creating and amending Visio diagrams.
- Troubleshooting and providing technical advice.
- Thoroughly complete the workflow system for each job undertaken and ensure documents are produced within the required timescales.
- Proofreading and quality checking all work to ensure it is accurate, consistent, adheres to and meets the firm's standards.
- Staying up to date with current technology and actively learning new software and other tools to maintain an advanced level of knowledge in Microsoft Office and other Firm software.
- Monitoring the enquiries inbox.
Your Skills and Experience
- Previous experience within a legal or professional services environment would be beneficial.
- Sound knowledge of the MS Office suite including Word and Outlook, Excel and PowerPoint.
- Previous experience working with legal or complex documents and experience of using track changes is essential.
- Knowledge of version control in a document management system would be beneficial.
- Previous experience working with Visio and PDF creation and amendment software would be beneficial.
- Strong communication skills (both oral and written), a good telephone manner and client service ethos are essential to clearly and accurately convey information.
- Outstanding organisational skills with the ability to be flexible in managing tasks and workload.
- Ability to work using own initiative and as a team member, maintaining a professional positive attitude at all times and excellent attention to detail is essential.
Your Team
The Document Production (DP) team provide document production, amendment, finishing and trouble-shooting services to TLT's legal and non-legal teams.
The DP team is part of Managed Legal Services (MLS), a shared services group responsible for providing legal and administrative services to TLT. The DP team provides daytime and evening services, between the hours of 9am and 9pm working mainly for internal clients but occasionally for TLT's own clients.
About TLT
Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.
We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.
Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.
Our Benefits
We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.
At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.
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