Document Management Specialist

1 month ago


Bristol, Bristol, United Kingdom Integral UK Ltd Full time

Estimated salary: £45,000 - £60,000 per annum

About the Role

We are seeking a skilled Document Management Specialist to join our team at Integral UK Ltd. This is an exciting opportunity for a motivated individual to take on a challenging role that will contribute significantly to the success of our organization.

Job Description
  • Maintain and organize a systematic approach to document management, ensuring all documents are stored, easily accessible, accurate, complete, and version control is maintained and obsolete versions archived, in line with company / contractual processes.
  • Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, filed, and comply with internal and external standards/policies, including regulatory requirements.
  • Manage and update project operations and financial tracking spreadsheets and databases, producing and collating KPI information.
  • Co-ordinate with the wider Team to manage the production and update of information to company timelines and deadlines.
  • Collaborate with project teams, departments, and external parties to ensure document control requirements are met, through the formal transmission and receipt of project documentation.
Requirements
  • Proven experience with Field View along with experience of rollout of Field View (or similar document management system), developing training/user guides, implementation, and training for users.
  • Experience in similar Document Management/Records Management/Information Management role gained within a Construction/Engineering environment.
  • Strong attention to detail, accuracy, and commitment to quality.
  • Effective communication, customer focus, and interpersonal skills.
  • Ability to work independently and as part of a wider team supporting internal and external stakeholders.
  • Knowledge of industry standards and regulatory requirements related to document control.
  • Formal qualification in Business Administration, Information Management, Engineering, Construction, or a related field.
What We Offer
  • A competitive salary between £45,000 - £60,000 per annum.
  • 25 days holiday plus bank holidays.
  • Ability to buy and sell holidays.
  • Life assurance.
  • Auto-enrolment company pension scheme.
  • Employee Assistance Program (EAP).
  • Cycle to work scheme.
  • Purchase an electric vehicle via salary sacrifice.
  • Employee discounts with various brands.
  • Learning and development programs, training, and career opportunities.


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