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Document Controller/Administration Assistant

2 months ago

Antrim, United Kingdom Clarke Full time
Job Description

Document Controller

Clarke are a growing specialist construction business based in Ballymena with a portfolio of work that reaches all over the UK and Ireland.

Our people are our priority, they make us stand out, we are extremely proud of them and what we have achieved.

Working alongside the wider Document Control Team, this role supports our quality programme throughout our business and will be crucial to providing Document Control for all live schemes to ensure all project information is regulated and controlled accordingly.

About The Role

Role Summary

  • Follow processes and procedures for secure and safe document management

  • Maintain the EDMS. (Electronic Drawing Management System)

  • Maintain and actively participate on all workflows.

  • Maintain accurate document record logs of all drawings and documents issued by all parties at each stage of a project. 

  • Ensure that all system users are provided with adequate training

  • Provide support to enable team to successfully adhere to Document Control procedures and to ensure they are competent users of our EDMS system. 

  • Responding to requests and queries regarding our EDMS.

  • Process documents daily, to both our EDMS and clients external Document Portals.

  • Ensure control and coordination of projects documentation and data.

  • Ensure all drawings/documentation are correctly identified in accordance with naming protocols (both internal and external), distributed to the client once approved.

  • Ensure all comments are distributed correctly and filed/stored.

  • Assistance in the preparation, collation and issue of reports and registers as required.

  • Build, manage and maintain relationships with clients, contractors, other construction professionals, suppliers, and staff.

Competencies

  • Innovation – the ability to introduce innovations to enhance or adds efficiencies to the project or task

  • Solution Focused – problem solving, finding solutions that commit to the best outcome

  • Influence – the ability to build excellent team relationships that influences great outcomes

  • Self-Direction/Accountability – the ability to take ownership, set goals, follow through, seek feedback, and ask for support in order to achieve results.

  • Technical Expertise – developing your expertise and skills base on a regular basis and often ahead of time for future needs.

Remuneration

  • Attractive level of remuneration depending on expertise and experience

  • Flexible working hours

  • Enhanced Family Friendly Policies

  • State of the art offices

  • Health cash plan

  • Private health care

  • Pension

  • Onsite Gym

  • Opportunities for career development

We are an equal opportunities employer, and led by our values (creative, brave, determined, collaborative, passionate, true).

Diversity and Inclusion is at the heart of our business

Skills Needed

Improvement, Managerial / Operational

About The Company

Our Business

Engaging at the earliest stage of a project, we act as a central hub for clients offering the complete end-to-end facade service from preconstruction to project handover.

By overseeing the process from start to finish, we guarantee safety, innovation and take sole responsibility in delivering remarkable buildings.

Established in 1996, Clarke celebrate 25 years in business. Employing 90 plus direct employees across pre-construction, design, structural engineering, fabrication, operations and management with 180 installers, Clarke is driven by the passion of its people. In 2022, we are moving to a state of the art facility to house our fabrication and office teams under one roof.

Our newly invigorated fabrication facility is fully operational with advanced offsite machinery and equipment.

Company Culture

Life at Clarke

Our team are sociable and responsive, we value the chance to help our community both with action and fundraising.

This is a vital part of our culture, fuelled by a remarkable team of employees who enjoy a challenge, from sponsored walks to marathons, spring cleans, volunteering in the community, raffles to quiz nights and coffee mornings.

Our people also love to do all things social. We have a dedicated team who organise group events and get-togethers to boost company morale and bring the Clarke culture into day-to-day activities.

From running and walking groups to breakfasts and lunches, remote control car racing and team building activities to Christmas parties and festivities. We’ve a great team and one you’ll want to be part of

Desired Criteria

  • Construction industry experience
  • Experience of EDMS
  • Document Control experience

Required Criteria

  • Microsoft Office experience, with Excel to intermediate level

Closing DateFriday 26th July, 2024