Part Time Reception Administrator
6 months ago
Part Time Reception Administrator
Job Details
**Sector**:
Admin & Secretarial
**Location**:
Antrim, Co Antrim, Northern Ireland
**Type**:
Permanent
**Salary**:
£11,362
**Reference**:
274132
**Key Responsibilities-**
- Answer the telephone promptly in a clear and confident manner
- Log in all visitors to Reception and all general enquiries, new business walk-ins and phone enquiries entered in to computerised system
- Receive all visitors into Reception
- Ensure that all deliveries to Reception are notified to appropriate person
- Verifying of Anti Money laundering (AML) documents for Conveyancing correctly before scanning
- Scanning and sorting of post for all departments
- Preparing files for closing and archiving
- Provide secretarial assistance and typing for Fee Earners, producing documents as required, filing, photocopying
- Generally, assist all departments with any admin tasks
- Check all monies brought into Reception and issue a receipt
- All cash receipts should be counted and checked in the presence of another member of staff - preferably the Accounts/Credit Control department
- Take bookings for the boardroom
- Maintain daily appointments collecting information from electronic diaries
- Ensure that post is opened, and a Director or Senior Solicitor is contacted to stamp and distribute it
- Forward all incoming computerised faxes to the correct person or department
**Key Skills & Experience-**
- Previous experience of working in a similar customer facing role
- Confident answering phone calls
- Good knowledge of Outlook, Word, Excel & preferably knowledge of Tikit
- A friendly manner
- Ability to remain discreet and always maintain client confidentiality
**Additional Information-**
- Where possible you will be required to cover other offices to avoid the need of the company incurring temp or agency cover costs
- Provide holiday/sickness absence cover at office where based and be flexible to provide cover at other offices, where you can
- Office based Hours: 1pm-5pm - Monday-Friday
- 23 days holiday + bank holidays + 1 day extra per year of service capped at 27 + buy and sell holiday scheme
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