Receptionist/administrator

6 months ago

Antrim, United Kingdom Gen Tech Recruitment Full time

**Temp P/T Receptionist/Administrator for approximately 21 hrs per week for Leading Charitable Organisation based in Antrim.**

**Purpose of the job**:

- To provide efficient and effective administrative support within the organisation.

**Duties will include**:

- Receive visitors appropriately in a welcoming professional manner
- Maintain the visitor register
- Undertake administration as required for the manager
- Process all administration associated with staff and volunteers
- Implement and maintain the ICT - based administration systems, records and procedures including databases
- Communicate information accurately and expediently.
- Maintain confidentiality, adhere to company policies in accordance with Data Protection guidelines and GDPR.
- Design and produce advertising, display and publicity material in order to promote, publicise, and increase the profile of the organisation
- Assist with the preparation of educational material, booklets and visual presentations
- Maintain the digital display in the reception area in order to advertise events
- Input information onto the Web-Site, Facebook and other social media outlets
- Follow up all fundraising opportunities
- Promote the hire of facilities and ensure that all requirements requested are met including room set-up, invoicing and organising catering if necessary.
- Receive all incoming revenue via the reception, mail, PayPal or any other form of electronic donations without delay and accurately
- Complete any daily accounting procedures, produce receipts and ensure the secure lodgement of cash and cheques
- Ensure all invoices received are checked against delivery notes and presented to the Manager for authorisation of payment
- Ensure appropriate correspondence is forwarded in respect of all donations and other income streams
- Monitor and record petty cash payments.
- Balance petty cash.

**Essential Criteria**:

- Proven experience of proficiently using MS Office to include Word, Excel, Outlook and PowerPoint to meet requirements of the post
- Minimum of 1 years’ experience in a busy office environment.

**Proven experience of carrying out administrative duties relevant to the post to include**:

- Receiving and making telephone calls
- Using manual filing systems and electronic databases
- Dealing with customers/members of public
- Updating websites and social media and/or creating publicity materials e.g. flyers, leaflets.
- Minimum of 5 GCSEs including Maths & English grades A*-C or equivalent
- Numerate with ability to accurately receive and process payments
- Strong customer focus with a positive attitude and a polite professional approach to the role.

**Hours of work: Wednesday, Thursday & Friday 9.00 am - 5.00 pm**

**Salary: £11.22 per hr**

For further information contact Tanya Lyttle at GenTech Recruitment on 028 92679668

**Job Types**: Part-time, Temporary contract
Part-time hours: 21 per week

**Salary**: £11.22 per hour

Schedule:

- Monday to Friday

Work Location: In person

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