Assistant Divisional Administrator
3 months ago
Key responsibilities
To co-ordinate and be responsible for routine office administration within the Division.
To manage and prioritise your own time and workload with minimal supervision on delegated tasks, with appropriate standards of quality and an emphasis on accuracy, timeliness and attention to detail.
To make decisions within routine procedures and follow established guidelines and processes.
Working relationships:
Report to the Neurobiology DA.
Interact, advise and assist the Neurobiology HoDs, other administrative staff in the LMB, external visitors and with some external teams.
Additional information:
The above lists are not exhaustive, and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post and the MRC/UKRI.
/*generated inline style */ Person SpecificationEducation / qualifications / training required:
Essential: 5 GCSEs (or equivalent), including minimum Grade C in Mathematics and English.
Desirable: Educated to A level, BTEC, HND or equivalent.
Previous work experience required:
Essential: Some administrative experience.
Desirable:
• Administrative experience in a busy office, laboratory or clinical environment.
• Experience of working with multiple processes and working to tight deadlines.
• Experience working with confidential information.
Knowledge and experience:
Essential:
• Ability to provide a high standard of administrative services including the use of office equipment and technological solutions.
• Proficiency in standard office packages Microsoft Office, e-mail and online ordering systems.
• Ability to solve problems within guidelines and recognise when to seek help.
• Excellent written and verbal communication skills with an emphasis on accuracy and attention to detail.
• Confident working independently and as part of a team.
Desirable:
• Formal Microsoft Office training or IT qualification (, ECDL, CLAIT).
• Experience of using Adobe Creative Suite and Customer Relationship Management systems.
• Experience of sharing and developing new ideas to develop more efficient systems.
Personal skills / behaviours / qualities:
Essential:
• Ability to organise and prioritise your own workload efficiently with minimal supervision.
• Proactive and flexible attitude depending on Divisional needs.
• High levels of personal integrity and communicates with others with tact and discretion.
• Ability to interact with multiple teams in an organised and diligent manner.
Desirable:
• A keen ability to improve current ways of working.
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