Administrator

5 months ago

Midlothian, United Kingdom EQUANS Full time

EQUANS is looking for an Administrator to join our team in Location on a temporary basis (12 Months). This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.  

Reporting to the Performance Manager, you will be an integral member of the sites HR Administration and reception support team delivering all Office Services. You will support the delivery of a professional and efficient administrative support to the Office Service in line with the organisations goals and values.

What will you deliver? 

Absence management Process return to works/tracking. Update HR systems. Arrange Investigations/Disciplinaries and support by taking notes. Recruitment to include all the following:- Advertise and monitor vacancies/Arrange interviews and compile associated paperwork/ Process new starters and Leaver/ Carry out Equans inductions. Carry out Security clearance for all Equans staff and contractors. Payroll Input weekly/monthly and reconcile Process Holiday sheets and track holiday purchases. Using the photocopier and Scanning of documentation. Assist with compiling Newsletter. Cash Reconciliation. General Administration duties. Answering and diverting the Main Switchboard. E Permit Logging. Receiving, acknowledge, distributing and posting of mail. Booking Meeting rooms. Issuing Visitor PPE. General filing.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

24 days annual leave(+ public holidays). Life Cover equivalent to 1.5 timesannual salary. Employee discount shopping schemes on major brands and retailers. Gym membership discounts. Cycle to work scheme. Holiday purchase scheme. 2 corporate social responsibility days per year. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. Attractive Employee Referral Rewards Scheme. Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network. 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

Previous experience within Administration. Must be computer literate with knowledge of Microsoft word, Excel and Outlook. Have good communication skills and have the ability to liaise with management and operatives at all levels. Ability to work within small team and with minimal supervision. Have good attention to detail when typing data and figures. Ability to work to deadlines and timescales on a daily basis. With constantly changing priorities a flexible approach to working is essential.

This role includes a Basic DBS check therefore ability to pass is essential. 

Who are we? 

EQUANSis a world leader in energy services with nearly , employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress A member of our Resourcing Team will review your application and be in touch. 

At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work. Youll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers. 

Code: CUSENG

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