Team PA and Administrator

6 months ago

London, United Kingdom Grosvenor Full time

We think this is a special place to work. So, before we get into the detail of this job opportunity, here’s a few words about who we are.

is an international organisation whose activities span urban property, food & agtech, rural estate management and support for philanthropic initiatives. We’re united by a common goal to deliver lasting commercial, social and environmental benefit.

We may have 340 years of history, but we are firmly focused on the future. From progressive environmental action to being at the forefront of community engagement, we work with purpose and embrace change. So diversity of thought and fresh perspectives really matter to us. We want our people to bring everything they are to work. Their life experiences, their knowledge, their unique take on challenges and solutions.

Well, there is plenty to talk about. It’s purposeful, whether that’s innovative ways to tackle the climate crisis or engaging meaningfully with local communities. It’s commercial and ambitious, which you’ll see in our transformational development projects and diverse investment pipeline. It’s sociable, in our buzzing café and at our many events. It’s challenging, varied and supportive: contributing to inclusion and innovation is part of everyone’s personal goals here. We also enjoy a flexible work environment and, because it’s a family business, we like to think we are a little less corporate too.

Interested? Then take a look at the job details below. We’re looking for someone who wants to build a brilliant career at Grosvenor and we look forward to receiving your application.

Purpose of Role

The role is responsible for providing PA and Administration support for the Group Director of Health and Safety, the GPUK Health, Safety and Risk Manager and Group Communications & Corporate Affairs Director.

From a Health and Safety Team perspective you will manage the day-to-day administrative activities including; function and project administration and tracking, in person meet and greeting visitors, post box, mailbox management, on site meeting secretariat – in London and occasionally on site out of London e.g. Liverpool/Chester, hard copy meeting packs preparation, stakeholder management, board and other report drafting, and quality checking and basic administrative duties for Grosvenor’s global risk management system Sphera Cloud.

From a Group Communications and Corporate Affairs Function perspective the role will support the Functional Director and Team with general PA and administration including: diary management meeting organisation; finance administration (e.g., supplier set up, processing invoices, recurring credit card expenses, etc.); travel arrangement; team event organisation.

Please note that this is a 12 month fixed term contract to cover a period of maternity leave within the team.

Key Responsibilities

In person representation of the H&S team, in particular in the absence of the Director and Manager, when on leave/during business travel PA and calendar management Management of external appointments and administrative relationships Track and coordinate the achievement of departmental and project plans and actions Support the Directors and Manager with the preparation of documents, particularly in Word, PowerPoint General team administration Travel and subsistence administration Supplier, purchasing and invoice management, and tracking contract renewals/approvals that support the H&S team Contribute to the drafting, quality checking and submitting confidential and important Board papers Arranging Ad hoc events including stakeholder meetings, working lunches etc Handling sensitive and confidential information in a discrete and professional manner in accordance with Grosvenor’s data protection requirements Supporting the administration of and carrying out basic support tasks for Sphera Cloud the Global H&S Risk Management System. Carrying out basic data collation and analysis Physical checking and prioritisation of hard and soft copy mail

Key Requirements

Track record

Proven track record of Personal Assistant experience at Director level Proven track record of office management or administrative experience, supporting a team of diverse functions

Technical skills/knowledge

Proficient in Microsoft office suite Ability to use Sphera Cloud (Grosvenor’s health and safety risk management system) – training will be provided Ability to use Healix (Grosvenor’s travel security risk management system) – training will be provided Ability to use Essential Skillz (Grosvenor’s online training management system) – training will be provided

Personal attributes

Customer service orientation. Uses empathy with customers to understand and deliver their needs. Detail orientation. Handles details precisely with the big picture in mind. Interpersonal communication. Communicates well with people and establishes credibility and trust. Task and time management. Manages the prioritisation of tasks, volume and variety of activity and produce accurate and timely outputs, including tactical and strategic trackers. Able to work under pressure to tight deadlines when required to do so Tenacious, driven, goal oriented able to manage without little direction/close oversight Ability to challenge ways of doing things in a constructive manner in order to help continuously improve the service of the H&S teams to the business Has a genuine interest in supporting Grosvenor’s management and improvement of health and safety

We know flexibility is important and take a hybrid approach to working

  • Administrator

    5 months ago

    London, United Kingdom PA Training Full time

    **About us.** PA Training is a leading centre for journalism, communications, media, and content training. At PA Training we teach what we know best: news and news-based communication, writing and editing, and digital storytelling across multiple platforms. We help organisations from the media industries and beyond to develop their people to their full...

  • Senior Administrator

    5 months ago

    London, United Kingdom PA Training Full time

    **About us.** PA Training is a leading centre for journalism, communications, media, and content training. At PA Training we teach what we know best: news and news-based communication[VF1], writing and editing, and digital storytelling across multiple platforms. We help organisations from the media industries and beyond to develop their people to their...

  • Team PA

    4 weeks ago

    Central London, United Kingdom FY Recruitment Full time

    Team PA – Boutique Investment Firm ( Mayfair)Paying 40-45k+ Superb bonus & benefits January 2025 startPlease note this role will start in January 2025 but the interviews and job offer will happen in November providing the luxury of a secured job for the New Year!A boutique investment firm in the heart of Mayfair is looking to appoint a Team PA to support...

  • PA/Lettings Administrator

    2 weeks ago

    London,, UK, United Kingdom Fame Recruitment Full time

    A highly regarded property management company located in North London are recruiting for a PA/Lettings Administrator to join their team. This role will involve working closely with the Director providing PA support as well as assisting in lettings administration.Working as part of a successful, professional and friendly team, this role will be ideal for a...

  • PA/Lettings Administrator

    2 weeks ago

    London, United Kingdom Fame Recruitment Full time

    Job Description A highly regarded property management company located in North London are recruiting for a PA/Lettings Administrator to join their team. This role will involve working closely with the Director providing PA support as well as assisting in lettings administration. Working as part of a successful, professional and friendly team, this role will...

  • PA/Lettings Administrator

    2 weeks ago

    London, United Kingdom Fame Recruitment Full time

    A highly regarded property management company located in North London are recruiting for a PA/Lettings Administrator to join their team. This role will involve working closely with the Director providing PA support as well as assisting in lettings administration.Working as part of a successful, professional and friendly team, this role will be ideal for a...

  • PA/Lettings Administrator

    2 weeks ago

    London, United Kingdom Fame Recruitment Full time

    A highly regarded property management company located in North London are recruiting for a PA/Lettings Administrator to join their team. This role will involve working closely with the Director providing PA support as well as assisting in lettings administration.Working as part of a successful, professional and friendly team, this role will be ideal for a...

  • Pa / Office Administrator

    6 months ago

    East London, United Kingdom Hireonline Full time

    **PA / Office Administrator - Luxury brand** - London, West End - £29,000 to £30,000 + Benefits We are looking for an experienced PA to join this exciting luxury brand, providing PA support to their dynamic team. Based in the heart of the West End. This is an important hire within the business with great potential to develop the role and make it your...

  • Office Administrator

    6 months ago

    London, United Kingdom Centre People Appointments Ltd. Full time

    TY45128 TYPE: Permanent, full-time WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: £27- 30K, some flexibility depending on the experience START: ASAP LOCATION: London City (Hybrid working is possible, but you will need to be in the office on specific designated days for teambuilding and communication purposes) OFFICE ADMINISTRATOR & PA MAIN...

  • PA Support Administrator

    3 weeks ago

    Central London, United Kingdom Law Support Limited Full time

    About the RoleAn exciting opportunity has arisen for a skilled PA Support Administrator to join our team at Law Support Limited. This is a permanent role that offers an attractive salary of up to £50,000 per annum.Job DescriptionThe successful candidate will provide administrative support across multiple practices, covering various secretarial and PA...

  • Pa/administrative Assistant

    6 months ago

    London, United Kingdom Klein Hamilton Executive Search Full time

    **PA/Administrative Assistant | Middlesex | Full Time/Part Time | £34,000-£38,000 P.A.** **PA/Administrative Assistant** A long-established and leading family-run UK manufacturer of Thermoforming and Blister packaging machinery with over 60 years of experience is now looking for a PA/Administrative Assistant to join their team. With over 70 models in...

  • Pa / Office Administrator

    5 months ago

    London, United Kingdom Hireonline Full time

    **PA/Office Administrator - West End luxury brand** **£29,000 to £30,000 + Benefits** We are looking for an experienced PA to join this exciting luxury brand, providing PA support to their dynamic team. Based in the heart of the West End. This is an important hire within the business with great potential to develop the role and make it your own. So if...

  • Pa/ea to CEO and Sales Team Administrator

    5 months ago

    London, United Kingdom GFO-X Full time

    **PA/EA to CEO and Sales Team Administrator - London, UK** "Global Futures and Options Ltd (GFO-X)”, a UK FCA authorised and regulated MTF, is seeking individuals to join the PA (EA) to CEO and Sales Team Administrator. **PA/EA to CEO** - Organising and attending meetings, taking minutes and distributing minutes/agendas - Extensive and complex domestic...

  • Junior Private PA to HNW Couple

    3 weeks ago

    London, United Kingdom PA Gold Full time

     Junior Private PA to HNW couple Location London SW3 Office based - 5 days per week#Position Overview:We are seeking a dynamic and resourceful junior private PA ( ideally 2nd jibber)  with at least 2 years experience  to provide comprehensive support in a private  family office setting. This role involves working closely with the Executive Assistant...

  • Administration Assistant/pa

    6 months ago

    London, United Kingdom Maxwell Richards Full time

    **Full Time** **Office based in Paddington** **PA/ Admin for CEO / Founder UHNW individual** **Start date: Immediate**: **Interview: ASAP** **Office based role, hybrid working unavailable** Ability to drive would be a bonus.** **Responsibilities**: - Assist with data entry and maintaining accurate records - Organise and maintain physical and digital...

  • Administrator/receptionist/pa

    5 months ago

    London, United Kingdom Fairman Harris Full time

    An opportunity has arisen to join our busy accounting practice as a receptionist/administrator. The role involves basic administrative duties including - Greeting clients - Answering the phone - Sorting the post - Filing - Managing flow of client information - Engaging new clients - Assisting with mailshots/general administration - Liasing with HMRC on...

  • Personal Assistant

    6 months ago

    London, United Kingdom PA Full time

    **Company Overview** IGG is a dynamic, award-winning professional trustee company offering pragmatic, collaborative and professional trustee services to pension schemes throughout the country. We support trustees and sponsors to manage their schemes in an increasingly challenging regulatory environment. The 200+ strong team is made up of professionals who...

  • Team Administrator

    6 months ago

    London, United Kingdom Angove Partners Full time

    We are working with an award-winning insurance broker that are looking to add support to their growing team. **Role Summary** Provide assistance and support to the EA, PA, Operations team and wider team in managing the day to day activities of the team through the provision of an administrative support service. To provide, administrative services and...

  • Team PA

    4 weeks ago

    London, United Kingdom FY Recruitment Full time

    Team PA/ Office Assistant – Mayfair£40 – 45k, great bonus, 8% pension, 25 days holsJanuary 2025 start date!We have a fabulous opportunity to join a high-performing, close-knit and hugely ambitious boutique investment company founded in 2021.  Working closely with, and supporting, the Office Manager/Executive Assistant this role is hugely varied and...

  • Legal PA

    6 days ago

    London, United Kingdom Career Legal Full time

    A prominent UK law firm based in the city are now looking for a Legal PA to join their real estate team. This role will assistant fee earners with day to day organisation and administration, as well as completion of real estate specific tasks and documents. This is an excellent opportunity for a Legal PA to join a supportive and personable firm. Key...