Pa/ea to CEO and Sales Team Administrator
5 months ago
**PA/EA to CEO and Sales Team Administrator - London, UK**
"Global Futures and Options Ltd (GFO-X)”, a UK FCA authorised and regulated MTF, is seeking individuals to join the PA (EA) to CEO and Sales Team Administrator.
**PA/EA to CEO**
- Organising and attending meetings, taking minutes and distributing minutes/agendas
- Extensive and complex domestic and international travel arrangements, including flights, accommodation and itineraries
- Handle a wide range of administrative tasks, including inbox management, data entry and document preparation
- Complex diary management across multiple time zones
- Schedule and organise meetings, conferences, events, both internally and externally
- Exercise discretion and always maintain confidentiality
- Managing various internal systems and follow-up with team members where required
- Working collaboratively with EA/Office manager
- PA work for CEO immediate and wider family:
- Managing personal documentation
- Organising travel arrangements
- Running personal errands
- Obtaining visas and travel documentation Undertaking ad hoc personal errands
**Sales Team administrator**
- Provide administrative support to the sales team, including scheduling meetings, preparing reports, updating CRM, and liaising with clients.
- Coordinate travel arrangements, meetings and events for the sales team and clients
- Maintain and update the sales database, CRM system and sales pipeline.
- Communicate with clients and prospects to follow up on inquiries, requests, and feedback.
- Assist with marketing campaigns and promotional activities for the sales team.
**Requirements**:
- Bachelor's degree or equivalent combination of education and experience
- Minimum of 15 years of experience as an executive assistant or personal assistant, preferably in the banking, finance, or digital assets industry
- Exceptional organizational, communication, and interpersonal skills
- Proficient in Microsoft Office suite and other relevant software
- Strong attention to detail and ability to multitask in a fast-paced environment
- Demonstrated ability to work independently and prioritize tasks effectively
- Flexible and adaptable to changing priorities and deadlines
- Excellent judgment and discretion when handling sensitive information
- Experience supporting C-suite executives in a rapidly growing or dynamic organization is preferred
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