Office Administrator

6 months ago


London, United Kingdom Centre People Appointments Ltd. Full time

TY45128

TYPE: Permanent, full-time

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: £27- 30K, some flexibility depending on the experience

START: ASAP

LOCATION: London City (Hybrid working is possible, but you will need to be in the office on specific designated days for teambuilding and communication purposes)

OFFICE ADMINISTRATOR & PA MAIN RESPONSIBILITIES:
General Affairs Tasks
- Liaison with external suppliers including office cleaning company, electrician regarding lightbulb replacement, office desk phones engineer
- Database Management
- Office equipment ordering
- Dealing with couriers (receiving deliveries & arranging collections)
- Managing office recycling and arranging collections
- Invoices checking (including direct debits)
- Organising and hosting social events, mainly Christmas party
- Supporting the organisation of annual regional conferences
- Preparing the meeting room for VIP guests’ visits
- Preparing visa invitation letters
- Preparing for new joiners / leavers
- Corporate philosophy activities, supporting activities

Personal Assistant to Senior Management
- Business trip booking / transport management / scheduling
- Monthly expenses management
- Support accommodation-related issues / domestic invoice processing
- Any other personal assistant support, as required

OFFICE ADMINISTRATOR & PA IDEAL CANDIDATE:

- Administrative experience in the UK
- PC skills (Word, Excel, PowerPoint)
- Excellent attention to detail, especially in Excel
- Experience working for a multi-national company
- Strong sense of responsibility
- Proactive, always thinking one step ahead
- Able to work within tight deadlines
- Excellent communicator and good team player
- Some understanding of Japanese culture, work ethic and working in a Japanese company would be advantageous

**All applicants for the Office Administrator & PA must have the right to work in the UK as the Company is not able to offer visa support.



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