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Project Administrator

2 months ago

Harlow, United Kingdom Cameron Clarke Associates Full time

Project Administrator | Harlow | Monday – Friday, 8.30am – 5.00pm | £24,500 to £26,000 per annum

Our client is seeking a motivated and detail-oriented Project Administrator to join their Projects team.

In this role, you will provide crucial administrative support, ensuring the smooth operation of projects. You will work closely with Project Managers, the Sales Team, Sub-contractors, and other internal stakeholders to deliver high-quality documentation and maintain efficient communication channels.

Are you the right person for the job?

  • High level of attention to detail and accuracy
  • Strong ability to manage multiple tasks simultaneously
  • Proficiency in Microsoft Excel
  • Excellent written and verbal communication skills
  • Ability to work autonomously and apply a common-sense approach to tasks
  • Tenacity in obtaining and verifying information
  • Effective planning and organisational skills

What will your role look like?

  • Provide general administrative support to Project Managers and the Head of Capex throughout the project lifecycle
  • Organise and collate Job Packs for engineering
  • Arrange and coordinate appointments with clients and residents, both verbally and in writing
  • Manage job completion with accurate billing and Operations & Maintenance (O&M) Manuals
  • Update project progress on Excel tracking documents
  • Act as the primary point of contact for Project Managers, Clients, and Sub-Contractors
  • Manage documentation and correspondence in a timely and accurate manner
  • Gather Sales documentation for new orders
  • Update work programs and financial spend
  • Ensure all Project files meet NSI and BAFE accreditation standards for inspections and audits
  • Liaise with Clients, Quantity Surveyors, and Consultants regarding billing, applications, invoices, and variations
  • Collate and manage O&M Manuals
  • Process Subcontractor invoices and accurately update the CRM system

What can you expect in return?

  • On the job training by experienced staff
  • 6-month probation
  • AE pension after 3 months
  • 28 days annual leave inc. bank holidays
  • Birthday leave after probation
  • Healthcare cash plan after probation, with additional benefits
  • Remote working on rota basis after probation – at the discretion of the company
  • On-site parking
  • Equipped kitchen facilities

Please note that this role is subject to 5 years referencing, successful DBS & credit check and a valid right to work in the UK.

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