Project Administrator

7 months ago

Harlow, United Kingdom NHS Professionals Full time

**Job Title**:Project Administrator

**Location**:Between Princess Alexandra Hospital, CM20 1QZ and NHSP Office, Kao2 Park, CM17 9NA (Hybrid is available once established)

**Pay**:£13.50 per hour

**Trust Location**:The Princess Alexandra Hospital NHS

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, The Princess Alexandra Hospital NHS is the place for you.

**About the Trust**

The Princess Alexandra Hospital NHS trust plays a huge part in west Essex and east and north Hertfordshire's way of life.

The trust runs a busy hospital, The Princess Alexandra Hospital and provides services at St. Margaret's Hospital and Herts and Essex Hospital. Together serve a population of around 350,000 people.

**What you’ll be responsible for**:

- Ensure that all project documentation is completed, filed and located in the correct file structure, creating and maintaining project schedules, creating responsibility lists for those who are involved in the programme/projects, and compiling summaries for those who were involved.
- Ensure that the programme governance is followed at all times in order to deliver the outcomes including meetings structures are supported by agreed Terms of Reference, clear scope, defined governance, agendas, action notes, plans, issues and risk logs, and other underpinning documentation.
- Be responsible for the administration of meetings as required by the programme, ensuring the preparation of high-quality presentation material, taking and transcribing of minutes, compiling action lists and monitoring of the actions, collation and distribution of the agenda and papers, room bookings and organising catering if required.
- Be responsible for the EHR staffing roster logging annual leave requests, absences, ensuring that the roster is accurate and finalised in a timely manner. Development of effective working relationships with key roles within the workforce team to support the recruitment processes is expected. Induction planning for new team members will form part of the role.

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Excellent communication skills
- both written and verbal
- Excellent organisation skills
- Previous NHS experience
- NHS System Knowledge
- Extensive experience with minuting meetings and managing their own diary (mandatory)
- Great experience with MS Office (mandatory)
- Previous experience of working in an Executive/ Administration Assistant post or equivalent
- This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience._

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

**Job Types**: Full-time, Temporary contract

**Salary**: £13.50 per hour

Schedule:

- Monday to Friday

Application question(s):

- Do you have previous experience working as an Executive/ Administrative Assistant or equivalent?
- Do you meeting minutes experience?

Work Location: In pe

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