Global People Operations Coordinator

1 month ago

Oxford, United Kingdom Oxa Full time

Who are we

Oxa is enabling the transition to self-driving vehicles through an initial focus on the most commercially advanced sector; the autonomous shuttling of goods and people.

We are home to some of the world’s leading experts on autonomous vehicles, creating solutions such as Oxa Driver, equipping vehicles with full self-driving functionality; Oxa MetaDriver, using Generative AI to accelerate and assure the safety of deployments; and Oxa Hub, a set of cloud-based offerings for autonomous fleet management. Our technology is being deployed across the UK and the U.S, and we’re partnering with a fast-growing ecosystem of operators, vehicle OEMs and equipment makers serving autonomous transportation globally as it advances.

Based in Oxford, and with offices in Canada and the U.S, Oxa was founded in 2014 and is  growing rapidly (350+ ‘Oxbots’ to date). Our purpose is to change the way the Earth moves, through an uncompromising focus on safety, efficiency and explainability of our AI approaches. The company has attracted $225 million from leading investors so far, with $140 million raised in the last Series C funding round in January 2023.

Your Role

Our People Operations Coordinator will form a pivotal part in supporting our Oxbots on their career journey as we continue to scale globally. You will assist in the delivery of an engaging employee experience, maintaining compliance, confidentiality and transparency throughout. You will reflect and embed our company values and support our mission to change the way the earth moves.

Employee interaction and relations are imperative to perform this role at it's best, including the provision of an open, approachable interface, ideally reached via visibility on-site at our Oxford HQ when required.

Requirements

Core Responsibilities Include:

  • Onboarding administration such as: 
    • Drafting and issuing offer letters and contracts of employment.
    • Issuing new starter documents, collating and recording documents received and liaising with new starters. 
    • Conducting reference, pre-employment checks and right to work checks.
    • Liaising with line managers and IT to facilitate onboarding.
    • Conducting HR Inductions for new starters.
    • Monitoring completion of the probation period process. 
  • Administration of internal HR Information System (HRIS) including workflows, system set up and settings. 
  • Supporting activities related to the creation, update and compilation of people data and reports.
  • Act as the employee interface for people queries within the HR inbox.
  • Assisting with administration of family friendly, annual leave and time off policies. 
  • Provide advice and support in response to basic people queries from team members. 
  • Providing support for payroll activities.
  • Assisting in the administration of our compensation and benefits plans.
  • Providing support for leavers processes including letters, off-boarding administration and exit interviews. 
  • Providing administration support for visa and relocation processes.
  • Organising and maintaining team member records and digital files, such as starter and leaver checklists.
  • Administration linked to employee lifecycle changes including promotion, salary review, change to terms and conditions. 
  • Preparing general / ad hoc letters, i.e. reference request letters and confirmation of employment letters.
  • Liaise with stakeholders both internally and externally to ensure the smooth running of the department.
  • Supporting internal people audits with the chance to participate in a variety of other people-related projects.
  • Acting as an Ambassador for the People function.

What you will need to succeed:

  • Recent experience working in a people centric role, ideally in a HR or people team
  • Solid, detail orientated administration acumen.
  • High proficiency in Google Workspace: Docs, Sheets, Gmail.
  • Exposure to working with HRIS and ATS systems.
  • Strong communication and interpersonal skills.

Extra Kudos if you have:

  • Visa and immigration administrative support experience
  • Working towards a CIPD qualification / equivalent

Benefits

We provide:

    • Competitive salary, benchmarked against the market and reviewed annually
    • Hybrid and/or flexible work arrangements
    • An outstanding £2,000 flexible benefits including private medical insurance, critical illness coverage, life assurance, EAP, group income protection
    • A salary exchange pension plan
    • 25 days’ annual leave plus bank holidays
    • A pet-friendly office environment
    • Safe assigned spaces for team members with individual and diverse needs

We promote an open and inclusive culture that empowers our Oxbots to bring their whole, authentic selves to work every day. Oxa is proud to be an inclusive organisation and, as such, we require all team members within our recruitment process to understand and deploy best practices focused on de-biasing the whole recruitment cycle.We also apply a neuro inclusive lens to our recruitment process and want each potential Oxbot to enjoy the best experience possible for them. Please share with us any individual needs or reasonable adjustments we may need to make in advance of commencing the interview process with us.

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