Senior IG and Records Management Lead

3 months ago

Sleaford, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

Job summary

We are looking to add a Band 6 Senior Records Management Lead to our team within Information Governance and Records Management as part of Digital and Data Services. The person we are looking for needs to be a confident communicator who can support working with our front line clinical teams to review our records management processes and ensure that we are managing our information in the best way possible in accordance with Trust policy and national legislation. You will have a flair for communicating, engaging and understanding how our teams work so that we can review processes and practices relating to our recording on patient information systems as well as any residual paper recording processes we may have. A majority of your time will be spent visiting team bases and Trust sites so being a driver with an available vehicle is essential. There will also be a requirement to engage and work with the Trust archiving contractors to review records and ensure that we are adhering to statutory requirements under the Data Protection Act and therefore site visits to the archiving company will also be a requirement.

Main duties of the job

Support the Team Co-ordinator in the day to day delivery of a trust-wide Information Governance and records management function

Provide expert advice and guidance to Trust staff at all levels regarding the application of Records, Subject Access, IG and Data Protection including national and local IG policies and procedures

Ensure all Records, SARs and IG Registers are kept up to date to provide data/information required for reporting proposed including reports and updates to the relevant committees

Investigating incidents which involve breaches of confidentiality

Manage the delivery of a professional access to records service to Staff, Patients and statutory bodies, including the management of staff

To undertake reads of highly complex or contentious subject access cases which are escalated by the team

Manage the completion of the Trusts annual submissions on the Data Security Protection Toolkit (DSPT), collating evidence, scoring the requirements, liaising with Auditors to ensure evidence is available and accessible for scrutiny.

Deliver training sessions to groups of staff in confidentiality, records management, data and cyber security and other information governance subjects where appropriate.

Support the development of local Information Sharing Agreements (ISA's) within the organisation and with partner organisations as required and undertake Data Protection Impact Assessments (DPIA's) for new processing activities

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this

We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Job description

Job responsibilities

Responsible for the day to day management of the information governance and access to records teams and ensure the service is comprehensive and legally sound as well as delivering a responsive service ensuring that statutory timeframes are upheld.

The post holder will lead on the monitoring of information processing against agreed standards by supporting team members undertaking inspection and audits of records management, data security and confidentiality arrangements within the organisation

To provide expert advice on national IG, Records Management and Data Protection strategies and complex legislation affecting the Trust and proactively work with department and service managers and other stakeholders to ensure that IG and data protection processes meet the business requirement of the Trust.

The post holder will seek advice and guidance from the Team Coordinator and appointed DPO/DPO service

Person Specification

Qualifications

Essential

oDegree or Professional qualification (Health Service Management degree/ diploma or equivalent) or in infomatics related discipline or diploma in IG or equivalent experience and knowledge, with specialised experience and knowledge of information systems and legislation. oECDL or equivalent knowledge of IT skills

Desirable

Working towards relevant postgraduate qualification. Relevant professional body membership. Management qualification.

Experience

Essential

oSignificant experience working within health informatics & Records Management at a senior level or specialist advice role. oSpecialist knowledge across Data Protection, including data and cyber security in the NHS, Freedom of Information, Caldicott, Records Management and Information Governance in general underpinned by both theoretical knowledge and relevant practical experience oPrevious experience of supervising and/or managing within a large diverse organisation oWorking knowledge of NHS policies and procedures. oWorking knowledge of General Data Protection Regulation (GDPR), Data Protection Act 2018, Freedom of Information Act 2000 and Confidentiality Code of Conduct and associated legislation. oProven experience and specialist knowledge in supporting others in Information Governance or related experience. oWorking knowledge of a computerised patient information system oExperience in offering advice and guidance to clinical staff and other managers on areas of expertise, and in working with a variety of senior staff oExperience of Microsoft Office applications and confident in use of a variety of software packages and IT Systems oUnderstanding of the culture and accountability of the public sector oExperience of change management approaches, project management work and monitoring and reporting against deliverables. oUnderstanding and acceptance of NHS accountability and governance

Desirable

Clinical experience in a mental health setting to enhance face to face support for informal access

Skills

Essential

oDemonstrate management ability, including leadership, coaching, influencing and negotiation skills. oAbility to build and monitor partnerships with staff at all levels and other statutory agencies. oOrganisational and interpersonal skills. oAbility to lead by example and motivate teams. oExcellent verbal and written communication and presentation skills. oDemonstrate analytical and problem solving skills, including the ability to analyse and assimilate information in order to make decisions.Ability to work under pressure, to prioritise and work to tight deadlines ensuring competing demands is met. oAbility to work autonomously, organise, prioritise and manage own workload to meet own deadlines and that of the department. oAbility to be flexible but firm and use sound judgement when decision making. oTeam player with enabling and facilitating skills. oUnderstands the need for a high standard of integrity, professionalism and confidentiality. oDemonstrates a motivation to succeed and be inspired by success. Evidence of taking initiative in delivering work objectives. oDemonstrate awareness of customer focused services. oAbility to communicate effectively with the ability to be persuasive and determined. oKnowledge of information systems and ICT functions within organisations oKnowledge of risk appraisal and management of risk oAbility to understand and interpret IG issues and recommend solutions in a clear and consistant manner oSpecialist knowledge across Data Protection, IG training, Information Risk and Information Governance underpinned by relevant practical experience oAbility to facilitate clinical discussions and manage contentious comments and behaviour. oFlexible working attitude.

Desirable

Awareness in respect of GDPR Working knowledge of a computerised patient information systems

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