Contract Support Co-ordinator
4 weeks ago
We are recruiting for a Contract Support Co-ordinator to join us here at Octavius for a 12-month Fixed Term Contract
We are a leading civil engineering organisation delivering safe, sustainable, and efficient transport solutions across the UK.
Hybrid working; will require coming into our Reigate office every Thursday, and you need to be open to visiting other site offices a couple of times a month.
You'll be working on…. (what your role and responsibility is)
- Answering the phones between 8am-5pm
- Calling site managers to relay information when we receive a 2 or 24 hour fault
- Answering the phone or responding to emails from the delivery & commercial teams
- Inputting data on to COINs to log 2 hour, 24 hour, 7 day & planned faults accurately, in a timely manner & emailing the information to the site managers
- Scheduling tasks for the operatives tablets, upon request
- Inputting updates and/or photos from emails & other sources, onto COINs & Citadel
- Submitting accurate variations on to COINs & Citadel
- Accepting/rejecting variation replies accurately & efficiently, then emailing to the site managers
- Raising Work Order Instructions to subcontractors in a prompt manner when requested (including saving quotes to COINs)
- Thoroughly checking & putting jobs to Complete status on COINS & Citadel
- Monitoring 4 demanding mailboxes & managing large quantities of emails
- Checking all paperwork, photos & costs are in on jobs to put a steady amount to measure
- Contacting subcontractors to chase missing or outstanding paperwork
- Navigate Webcontractor at a basic level
- Supporting site managers with their job status reports
- Checking all operatives weekly timesheets & overtime for submission
- Exceptional attention to detail
- Working closely with the team & sharing responsibilities
You'll work with… (because relationships are important)
A team of highly motivated, dedicated professionals delivering projects across a variety of frameworks
You'll receive…. (because we value you)
We offer a competitive rewards package, including a Company Car scheme, Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (and a day off for your birthday). You'll also have access to Hybrid working where possible, an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.
About you…. (what you are skilled at)
- Excellent communication skills, both verbal and written.
- Strong organisational abilities with a keen attention to detail.
- Proficiency in data entry and management systems such as COINs and Citadel (previous experience preferred but not essential).
- Ability to prioritise tasks effectively and manage time efficiently.
- Capable of working both independently and collaboratively within a team environment.
- Comfortable handling incoming calls and relaying information effectively.
- Problem-solving skills with the ability to think on your feet and adapt to changing situations.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
You'll bring… (your wealth of experience & qualifications)
- Previous experience in a similar administrative or support role is desirable.
- Experience in a customer service environment would be advantageous.
- High school diploma or equivalent qualification required; additional qualifications in administration or related fields preferred but not mandatory.
-
Retail Store Manager
6 days ago
Reigate, Surrey, United Kingdom Co-op Digital Full timeJob Summary:We're seeking a skilled Store Manager to join our retail team at Co-op Digital. As a Store Manager, you'll play a key role in delivering the store purpose by guiding commercial and community strategies in your store. You'll lead your team and show them how to make shopping at Co-op a fantastic experience, helping them to grow and learn so they...
-
Retail Store Manager
5 days ago
Reigate, Surrey, United Kingdom Co-op Digital Full timeJob Summary:We're seeking a skilled Store Manager to join our retail team at Co-op Digital. As a Store Manager, you'll play a key role in delivering the store purpose by guiding commercial and community strategies in your store. You'll lead your team and show them how to make shopping at Co-op a fantastic experience, helping them to grow and learn so they...
-
Quality Coordinator
4 days ago
Reigate, Surrey, United Kingdom Matchtech Technology Full timeJob Description**Job Title:** Quality Co-ordinator**Job Type:** Contract**Industry:** Manufacturing**Company:** Matchtech Technology**Job Summary:We are seeking a highly organized and detail-oriented Quality Co-ordinator to join our team on a 6-month contract basis. The successful candidate will be responsible for handling both physical and administrative...
-
Quality Coordinator
5 days ago
Reigate, Surrey, United Kingdom Matchtech Technology Full timeJob Description**Job Title:** Quality Co-ordinator**Job Type:** Contract**Industry:** Manufacturing**Company:** Matchtech Technology**Job Summary:We are seeking a highly organized and detail-oriented Quality Co-ordinator to join our team on a 6-month contract basis. The successful candidate will be responsible for handling both physical and administrative...
-
Contract Support Coordinator
6 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure for a 12-month Fixed Term Contract.As a leading civil engineering organization, we deliver safe, sustainable, and efficient transport solutions across the UK.This role will require hybrid working, with a requirement to...
-
Contract Support Team Coordinator
2 weeks ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Team Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in supporting our contract management processes.Key ResponsibilitiesContract Management: Assist in the coordination and administration of...
-
Contract Support Team Coordinator
16 hours ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Team Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in supporting our contract management processes.Key ResponsibilitiesContract Management: Assist in the coordination and administration of...
-
Contract Support Team Coordinator
13 hours ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Team Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in supporting our contract management processes.Key ResponsibilitiesContract Management: Assist in the coordination and administration of...
-
Contract Support Coordinator
4 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a vital role in ensuring the smooth delivery of our projects.Key Responsibilities:Provide administrative support to our delivery and commercial teams, including data entry and...
-
Contract Support Coordinator
4 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a vital role in ensuring the smooth delivery of our projects.Key Responsibilities:Provide administrative support to our delivery and commercial teams, including data entry and...
-
Contract Support Coordinator
3 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in ensuring the smooth delivery of our projects.Key ResponsibilitiesProvide administrative support to our site managers, including data entry,...
-
Contract Support Coordinator
3 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in ensuring the smooth delivery of our projects.Key ResponsibilitiesProvide administrative support to our site managers, including data entry,...
-
Contract Support Coordinator
7 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in ensuring the smooth delivery of our projects.Key ResponsibilitiesProject Coordination: Provide administrative support to our project managers,...
-
Contract Support Coordinator
5 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a critical role in ensuring the smooth delivery of our projects.Key ResponsibilitiesProject Coordination: Provide administrative support to our project managers,...
-
Contract Support Coordinator
6 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a vital role in ensuring the smooth delivery of our projects.Key ResponsibilitiesAdministrative Support: Provide administrative support to our site managers and...
-
Contract Support Coordinator
4 days ago
Reigate, Surrey, United Kingdom Octavius Infrastructure Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at Octavius Infrastructure. As a key member of our operations team, you will play a vital role in ensuring the smooth delivery of our projects.Key ResponsibilitiesAdministrative Support: Provide administrative support to our site managers and...
-
Technical Project Manager
6 days ago
Reigate, Surrey, United Kingdom Saxton Recruitment Ltd Full timeJob DescriptionJob Title: Assistant Technical ManagerCompany: Saxton Recruitment LtdJob Type: Full-timeIndustry: Construction and BuildingLocation: ReigateJob Description:We are seeking an experienced Assistant Technical Manager to join our expanding construction team. As an Assistant Technical Manager, you will provide design and technical solutions to...
-
Construction Contract Administrator
7 days ago
Reigate, Surrey, United Kingdom Hunter Mason Consulting Ltd Full timeAbout the RoleWe are seeking a highly skilled and experienced Assistant Quantity Surveyor to join our team at Hunter Mason Consulting Ltd. As a key member of our construction team, you will play a crucial role in administering construction contracts, ensuring timely and cost-effective project delivery.Key ResponsibilitiesContract Administration: Administer...
-
Purchasing Specialist
1 month ago
Gatwick, UK, Surrey, United Kingdom Willis Global Ltd Full timeOur client, a well-established leading independent provider of aviation / aerospace services to commercial and government customers around the globe, is looking for a Purchasing Specialist to work at offices based in nearby Gatwick Airport.On Offer:Opportunity to work for a leading aviation / aerospace services provider operating in over 20 countriesGenuine...
-
Business Support Specialist
6 days ago
Reigate, Surrey, United Kingdom Macro Full timeJob Summary:We are seeking a highly skilled Commercial Administrator to support our commercial department at Macro. As a key member of our team, you will play a vital role in ensuring the smooth and efficient operation of our commercial functions.Key Responsibilities:Assist the operations, commercial, and finance departments with reporting and administrative...