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Events Assistant

2 months ago

London UK, UK, United Kingdom Alpha Events Full time

An exciting opportunity has arisen for a talented and resourceful Events Assistant to join Alpha Events – a division of the largest independent conference organiser in the world, the PLS Group - owners of IQPC and WBR. This is a fantastic opportunity for someone beginning their events career to jump head first into a hands-on, busy role with a leading corporate events company.


ABOUT ALPHA EVENTS

Alpha Events is a new division of the largest independent conference organiser in the world, the PLS Group - owners of IQPC and WBR. Together they run hundreds of events per year across the globe in most industry sectors. Alpha Events is based in London and focuses on exhibitions and events all over the world. Our aim is to manage the best events in the world in our chosen sectors, with real attention to detail and constant care that every stakeholder gains real value from attending.


The Alpha Events portfolio consists of:

· FinTech Connect

· Quant Strats

· Quantum.Tech

· Space Apps Summit


THE ROLE

1 years’ experience in a similar role, placement or office environment is preferred but not essential. The role will report to the Senior Event Operations Manager and assist with the smooth running and successful management of all events from planning to execution. Start date: August 2024.


KEY RESPONSIBILTIES


Operational Support

  • Liaise with event sponsors and speakers to request event deliverables
  • Assist onsite at events when required
  • Update CRM database with sponsor and speaker contacts
  • Management of key event tasks including badging, data management, post-event videos, event app
  • Coordination of in-house printed signage
  • Procurement and management of basic onsite event supplies
  • Research key event suppliers
  • Creation of pre-event speaker and sponsor packs and forms
  • Adding agenda, speakers and sponsors to relevant website and updating as required
  • App: setting up and managing event apps; graphics, agenda creation and updates

Speaker Liaison

  • Manage speaker and agenda website updates
  • Proofing speaker database and agenda
  • Send speaker packs and assist with questions about travel and logistics
  • Creation of Chair packs and event holding slides


WHO WE ARE LOOKING FOR

  • Someone who is looking to develop their career in event management
  • Superb long-term planning with the ability to meet deadlines
  • Excellent organisational and administrative skills
  • Ability to work calmly under pressure and work on multiple projects at once
  • Excellent communication, customer service and interpersonal skills
  • Confident trouble-shooting and finding solutions
  • Detail orientated with meticulous attention to detail
  • Demonstrated team-player
  • Hard-working
  • Self-motivated, pro-active and able to take responsibility
  • High level of PC literacy is required (Word, Excel, Outlook, PowerPoint)
  • IOSH qualified is a bonus but not essential


WHAT WE CAN OFFER

  • Full training will be provided
  • Competitive salary
  • Access to health care cash plan
  • Excellent benefits including discounts at local restaurants and bars
  • Clear career progression opportunities
  • Continuous training and personal developm