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Office Manager

2 months ago

UK, UK, United Kingdom Balfour Beatty plc Full time

Job title: Office Manager

Location: Avonmouth, Bristol (On-Site)

Contract length: 6 months

Working hours: Monday - Friday; 08:30-16:30


Balfour Beatty are looking to appoint a resourceful and detail-oriented Office Manager to join the established team on a 6-month contract basis. The successful candidate will provide Office Management support to a dedicated sublot team. The office manager will be expected to ensure that all administrative duties are carried out as required by the team and that the offices are managed and maintained to an excellent standard.


Responsibilities:

  • Carry out office management duties to agreed service levels including covering reception for agreed hours
  • Carry out office safety inspections in conjunction with the Health and Safety contact for the site
  • Conduct cleaning audits
  • Ensure the office is maintained to an excellent standard at all times including carrying out meeting room checks, replenishing stationery supplies, printer stations and kitchen consumables throughout the day as required, proactively reporting repairs, maintenance and cleaning issues
  • Ensure all visitors for the site receive a safety brief are booked and receive excellent customer service
  • Act as the focal point for any queries coming into the office and ensure they are dealt with efficiently
  • Book travel/accommodation as required for the sublot and/or to support the wider office management team
  • Act as the main contact for the offices Sharepoint page including keeping distribution lists up to date and sending out Yammer site level communications
  • Ensure all office/facilities management procedures are followed
  • Proactively contribute to the wider office management team activities and BBV wide activities including the promotion of social committee events, charity events and other BBV publicised events and activities
  • Provide any other admin support as required by the sublot or other members of the Office Management Team
  • Act as Fire Co-Ordinator for the site including ensuring that the fire plan is maintained up to date
  • The office manager may also be required to co-ordinator first aid arrangements for their office including ensuring that the first aid plan is maintained up to date


Qualifications/Experience:

  • Must be confident in dealing with people at all levels achieve the required results
  • Excellent verbal/written communication skills
  • The ability work independently and successfully manage varying workloads
  • IT literate with a good working knowledge of Office 365
  • Exceptional customer service skills
  • Excellent administration experience