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Office Manager
4 weeks ago
EXPERIENCED OFFICE MANAGER / IMMEDIATE START
TEMPORARY ROLE: £15.00 per hour / Monday to Friday 8am – 4.30pm
Warmley / East Bristol/ FREE PARKING
Starting ASAP for approx. 8 weeks
The Company:
Our client is a global leader in their field, they have lovely offices based in East Bristol with free parking and superb access to the cycle track. They offer great staff benefits and genuinely value their staff.
The Job:
As Temporary Office Manager you will be responsible for the maintenance of facilities and services in the Bristol office and will look after the following:
Health, safety, and compliance
Working with the UK Finance Director and wider management team to ensure that legal obligations are met (Health and Safety and Fire Safety) to create a safe and collaborative working environment.
Arranging appropriate fire marshal and first aid training as well as co-ordinating monthly meetings.
Ensuring that timely updates to policies and risk assessments are completed and that items such as DSE assessments are up to-date and any follow-up actions are completed
Monitor and ensure that any accident/incident reporting is completed in a timely manner
Working with local management to ensure that appropriate mitigating actions are in place with regards to outbreaks of contagious diseases
Facility management and vendor relations
Ensuring that all required third party services to the office are provided in line with agreed contracts; monitoring and liaison with relevant service providers including office cleaning, fire safety equipment provision and servicing of such apparatus (e.g. printers/coffee machines).
Dealing with broader site issues such as security, car parks and relationships with neighbouring offices/landlords.
Management of third-party sub-contractors working on our premises and ensuring that they have safe methods of working and complete appropriate risk assessments/visitor forms.
Administrative and office support
Ordering and monitoring office supplies and processing the relevant invoices.
Managing files and storage of such records in line with record retention policy and ensure safe destruction at appropriate point.
Preparation and co-ordination of office announcements and other communications (including preparation and PowerPoint slides).
Help co-ordinate visitor arrivals with travel and office arrangements
Planning and organising company and team events
Sole responsibility for the reception desk/area including fielding calls, opening and franking post, arranging UPS deliveries, welcoming visitors, receiving deliveries.
Office planning and improvement
Able to support any office improvement, desk utilisation or planning initiatives
Experience required:
MUST have previous office management experience covering Health & Safety, Facilities, Reception and Administration support…
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