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Administrative Assistant

2 months ago

London UK, UK, United Kingdom Aquent Full time

Job Title: Administrative Assistant / EA

Client Location: Central London - Hybrid

Starting: ASAP

Salary/Pay Rate: up to £28.84 p/h (PAYE)

Hours: Full-time - 40 hrs/week

Duration: until 14th October 2024



Job Description:


We are seeking an Administrative Assistant to join our entertainment client for a short term 6 weeks contract. As an EA you will support 3 Directors in the PR team, working across series, films, documentaries, and unscripted content. This role is based in our London office, offering up to £28.84 per hour (PAYE) - 40 hrs a week.


The successful candidate will be self-motivated, proactive, forward-thinking, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. A high level of organisation and excellent communication skills are a must. We need someone who can not only excel in their day-to-day work but can also identify opportunities to make the overall team more organised and efficient. Someone who is curious demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and within our company. Read our culture memo to understand more about how we work.



Responsibilities include:


  • Managing complex calendars for 3 Directors, including scheduling meetings, internally and externally, with multiple parties across various time zones.
  • Assisting in preparing and maintaining meeting agendas, presentation slide decks, organisational charts, and materials for new starters, etc.
  • Heavy communication, including managing the complexity of multiple teams across multiple functions (including global marketing, PR, and content).
  • Organising various events, including team offsites and training sessions.
  • Coordinating travel arrangements as required, both domestically and internationally.
  • General admin such as raising purchase orders, reconciling expenses, maintaining Google group distribution lists, circulating NDAs/contracts, and consistently updating documents on behalf of the Directors and the wider team.
  • Opportunity to help support and staff PR events/activities when needed.
  • Working collaboratively with Assistants in our wider UK and EMEA teams.


Candidate Profile:

  • Experience as an administrative assistant supporting at the Director level or above.
  • Previous working experience in the entertainment/PR industry is preferred.
  • Motivated to develop a career in the administrative/business support field.
  • Flexible and proactive team player, comfortable operating in a fast-paced, team-oriented setting.
  • Solutions-oriented attitude with a calm demeanour and optimistic perspective.
  • Ability to be discrete and maintain confidentiality at all times.
  • Excellent organisational and time management skills.
  • Excellent attention to detail.
  • A proactive and positive thinker.
  • Strong written and verbal communication skills and the ability to multitask.
  • Ideally ‘tech-savvy’ and uses Google suite apps already in their day-to-day work.
  • A commitment to embrace and advocate for inclusion is essential.

Join us and be part of an exciting journey in the entertainment industry


The next steps will be shared with shortlisted candidates. Thank you for taking the time to apply.


Client Description:

Our Client is the world’s leading streaming entertainment service. Headquartered in California, they’re proud of their unique company culture. This organisation has offices all over the world, and has continued to grow for almost 25 years. They now play an active role in production and distribution of original and award-winning content.



Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.