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Administrative Assistant

3 months ago

UK, UK, United Kingdom Thames Distillers Ltd Full time

Overview

Thames Distillers is a family run distillery and bottler based in Lowfield Heath, Gatwick. This role is responsible for the general office administration and tasks at Thames Distillers. It is an office based role which is the first point of contact for all enquires. The post holder will work closely with all team members as well as transport companies ensuring that all goods arriving or leaving the site have the correct paperwork.


Tasks

  • To monitor the Thames Distillers email address dealing with enquiries as necessary or passing them onto the relevant team member
  • To be the first point of contact for all telephone enquires
  • To liaise with transporter companies to book and confirm all deliveries and collections
  • To ensure that all outgoing goods have the correct paperwork and do not leave without it
  • To complete all details of under bond outgoing goods inputting them onto the HMRC EMCS system
  • For all outgoing goods for export complete a C88 form and submit to the freight forwarder or shipper
  • To ensure that the paperwork for all goods requiring a Dangerous Goods Notice are completed and included with other necessary documents
  • To ensure that all orders received are logged onto the system and an acknowledgement of receipt is sent to the customer
  • To file all EMCS and production documents
  • To ensure that all visitors sign in when they arrive on site and complete the necessary Health and Safety forms
  • To be of general assistance with all office tasks
  • To do any ad-hoc tasks as required


Person Specification

Essential

  • To have experience of working within an office or team environment
  • To be methodical and have an eye for detail particularly in the production of all paperwork
  • Ability to prioritise tasks and time manage affectively
  • Strong interpersonal, customer service and communication skills
  • Proficient in Microsoft Office suite


Desirable

  • To have an interest in the distilling trade
  • Previous experience of working in fast moving consumer goods


Office Hours: Monday - Friday, no weekend work