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Executive Administration Assistant

3 months ago

UK, UK, United Kingdom Pepco Group Full time

Executive Admin Assistant

Location: London (UK) - hybrid working


About the opportunity…

We are looking for an Executive Administrative Assistant to join our London Office. You will provide comprehensive support to the board members and the executive support team in this role. Your role will involve managing complex calendars, coordinating meetings and events, and assisting with preparing high-level documentation and reports. You will play a crucial part in ensuring the smooth operation of executive activities and supporting the strategic initiatives of the Pepco Group.


Your impact and responsibilities…

  • Day-to-day administration and logistics of Board and Board Committee activities.
  • Administrative and logistical support to the company secretarial team.
  • Providing confidential administrative support to the Board Chair, Committee Chairs, and members of the Board of Directors and Board Committees.
  • Managing the annual schedule of board and board committee meetings, including diary invitations.
  • Assisting in the assembly and distribution of materials for Board and Committee meetings and the annual Board strategy day.
  • Maintaining Board records and governing documents, handling Board communications, and various other ad-hoc tasks as assigned.
  • Arranging travel and accommodation bookings for the Board of Directors and logistics for regular Board dinners.
  • Assisting in the planning, preparation, and running of the annual Board Strategy Day and the Group’s Annual General Meeting, including venue arrangements.
  • Handling invoice payments for board-related expenses and supporting Board members with expense claims.
  • Arranging meetings by reserving rooms and securing refreshments.
  • Receiving clients upon arrival and guiding them to their respective offices.
  • Maintaining office equipment for smooth office functionality.
  • Providing diary support to team members as required.
  • Performing light accounting duties, including assisting with expenses.

Skills and knowledge…

  • Strong organisational skills with the ability to perform and prioritise tasks in a busy environment with multiple priorities.
  • Exemplary writing and editing skills with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, SharePoint, and Teams.
  • Effective stakeholder management to maintain clear and proactive communication, understanding stakeholders' needs and expectations.
  • Discretion in handling confidential matters.
  • Ability to work on initiative and effectively manage multiple tasks, prioritising them based on urgency and importance.
  • Extensive previous administration experience supporting board members and senior management.
  • Diary management for various stakeholders.
  • Experience working with a PLC would be desirable.
  • Experience with the administrative use of the Diligent Board portal would be desirable.


Why choose us?

  • A bonus acknowledging your contributions to our success.
  • Enhanced family-friendly benefits, healthcare, and life assurance
  • Comprehensive induction plan and the opportunity to complete in-house development programmes and professional development to set you up for success.
  • In-store discounts along with exclusive discounts through our colleague's online benefits portal
  • Access to Employee Assistance to support your well-being.
  • A dynamic and collaborative work environment focused on innovation and continuous improvement.


Ready to join us?

We would love to hear from you if you are a highly organised individual with a passion for executive support. Apply today to join the Pepco Group team in London and contribute to our continued success.

Who are we?

Pepco Group is a European multi-format discount retailer operating through three leading brands: Pepco, Poundland and Dealz. The group has an attractive long-term growth opportunity in a rising discount market within CEE and Western Europe.