Attendance Officer

**Post Title: Attendance Officer**

**Location: Arnold Hill Spencer Academy**

**Salary/Pay Range: NJC 15-22 £22,125-£25,170**

**Hours of work: Full Time 37 Hours per week, Term Time + 2 weeks, Permanent.**

**Reporting to: Assistant Vice Principal**

**Purpose of Role**

The post holder will report directly to the Academy Lead on Attendance. Your main role as Attendance Officer is to promote and provide an efficient attendance service for the Academy. The post holder is also expected to continuously contribute ideas to design and effective running of attendance.

**Nature and Scope**

Working as part of this important team you will be required to carry out the following duties. The nature of the Academy Year requires some of these tasks to be done regularly whilst others will be on an annual cycle.

The post holder will be expected to use all Trust standard computer hardware and software packages where appropriate.

**Main Duties and Responsibilities**

Specific responsibilities include the following which provides a working framework within which the post holder should exercise initiative and accountability:

- To assist in delivering pastoral and attendance support to pupils by recording, monitoring and analysing attendance records.
- Promote good attendance inside and outside of school using a variety of methods.
- Collaboratively work to reduce the percentage of PA (Persistent Absence) and lateness at the Academy.
- To keep appropriate staff up-to-date with information.
- To attend and participate in regular meetings and act as minute taker.
- To maintain productive working relationships with pupils, acting as a role model.
- To provide feedback to staff, parents and students in relation to attendance.
- To maintain constructive relationships with parents/carers when exchanging information, facilitating their support for their child’s attendance, access and learning and supporting home to Academy and community links.
- To make unsupervised contact with families in response to allocated referrals i.e. home visits and/or meetings in school.
- To assist in the development, implementation and monitoring of systems relating to attendance and integration e.g. registration, truancy, pastoral systems etc.
- To comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To effectively and proactively resolve all issues arising from attendance and in a timely manner and analyse data and patterns in relation to absence.
- To maintain and update all necessary records using manual and computerised systems, compiling returns as appropriate.
- To update attendance records.

**Specific Responsibilities**

**Daily**:

- Record Parent/Carer Absence calls on SIMs and ensure that reason for absence and any other additional information is fully documented.
- Make phone calls on the first day of absence and send truancy calls.
- Record and file medical letters and provide updates as needed.
- Administration of SIMS/Synergy to ensure the register is competed and exclusions recorded accurately.
- Manage distribution and collation of Holiday Absence Request Letters

**Weekly**:

- Update Attendance tracker with attendance figures from SIMS.
- Generate the weekly Attendance Performance Indicator every Friday by 4pm for the Assistant Vice Principal highlighting attendance trends and patterns and significant group data.
- Generate daily, weekly and yearly attendance data using tracker and create year group comparisons from data. Generate previous academic years attendance comparatives when required.
- Link with the Admissions Officer maintaining Student Mobility Data adding and deleting students from roll as appropriate.
- Identify students for tutor chats so teachers can challenge students and communicate through absence letters to parents and carers.
- Keep tracker updated on weekly basis with attendance notes. Sent letters and arrange parental meetings with attendance concerns.
- Liaise with HOY on weekly attendance positives and causes for concern and implement support for students
- Liaise with the Assistant Principal in charge of attendance.
- Support rewards for good attendance and improved attendance across the academy.

**Termly / Half Termly**:

- Provide Half Termly Attendance data for analysis at SLT/Trust level
- Work collaboratively with the Lead on Attendance
- Reward students who have good attendance and support those who need to improve
- Attendance panel meetings for students whose attendance does not meet that of the academy
- Produce an attendance board and promotional material for Parents’ Evenings/Open Evenings/display/website/social media

**Other**:

- To assist with the efficient running of the student support office and undertake general office duties/assisting as required and ordering equipment and resources when needed.
- Maintain clear exp