Office Manager
1 month ago
Job Summary:
We are seeking a highly organised and proactive Office manager /Personal Assistant (PA) to support the Head office & Managing Director in managing both professional and personal tasks. This full-time position, requiring 5 days of work per week, is ideal for someone who is, detail-oriented, adaptable with full finance understanding, Ability to run a CRM system and thrives in a fast-paced environment. The role will ensure smooth daily operations by providing essential senior administrative and organisational support.
Key Responsibilities:
* Management of administration staff, spearheading continuous improvements to overall office efficiency by establishing smooth workflow processes, monitoring daily productivity and implementing modifications to eliminate operational bottlenecks.
* Handle and prioritise email correspondence, phone calls, and other communications on behalf of senior management.
* Consult with senior management to develop operational enhancements, streamline processes and increase team performance.
* Maintaining confidentiality of sensitive information.
* Interact with customers professionally by phone, email or in-person to provide information and direct queries to appropriate colleagues.
* Provide administrative support for various projects, ensuring deadlines are met.
* Manage and coordinate calendars, including scheduling meetings, appointments and events.
* Administer employee entitlements: Authorise leave requests, review timesheets and allocate hours to spreadsheets, liaise with payroll personnel.
* Partner with outsourced HR provision to update and maintain office policies as necessary.
* Chair meetings and minute take, as and when required.
* Prepare reports, presentations, and documents.
* Generate application statements and invoices, ensuring that all items are invoiced and paid on time.
* Process incoming vendor invoices by reconciling against purchase orders and problem solving where necessary.
* Manage contract and price negotiations with office vendors, utilities, service providers.
* Organise physical files and digital records to ensure ease of accessibility and retrieval by team members
* Coordinate with IT department on all office equipment
* Maintain the office condition and arrange necessary repairs
* Provide general support to visitors
Requirements:
* Proven experience as an Office Manager /Personal Assistant or in a similar senior administrative role.
* Excellent organisational and time-management skills.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Experience and knowledge of a CRM software system (Job Logic).
* Ability to handle sensitive information with discretion and confidentiality.
* Detail-oriented, with the ability to multitask and prioritise effectively.
* Ability to work independently and take initiative when needed.
* Strong problem-solving skills and a proactive approach to challenges.
Desirable Skills/Qualifications:
Experience in working as an office manager/ PA or senior Administrator.
Knowledge of Facilities Management, Property Services or HVAC
Knowledge of CRM System or similar.
Benefits:
20 Days Annual Leave (Pro-Rata) + Bank Holidays
Company Pension
Free Parking
For more infromation, please apply with your up to date CV
-
Office Manager
1 month ago
Waterlooville, United Kingdom CV-Library Full timeOffice Manager Waterlooville, Portsmouth Up to £32,000 per annum (depending on experience) Full-time, Permanent (Mon-Fri) About the Role We are seeking a highly organised and proactive Office Manager to join our dynamic team in Waterlooville. This is an excellent opportunity for an experienced individual to take ownership of all administrative...
-
Office Management Assistant
4 weeks ago
Waterlooville, Hampshire, United Kingdom beBee Professionals Full time £25,000 - £35,000beBee Professionals is seeking a highly skilled Administrator to provide administrative support to our team. This role is essential for ensuring the smooth operation of our office.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents, reports, and presentations.Coordinate...
-
Personal Assistant
4 weeks ago
Waterlooville, United Kingdom HAYS Full timePersonal Assistant, Office Manager Your New CompanyAre you looking to join an up-and-coming business? We are working alongside a fantastic client based in Waterlooville, who are looking for a PA / Office Manager to help with the day-to-day running of the office.Your new role Key Responsibilities:Admin Staff Management:Oversee and coordinate the daily...
-
Office Administrator
5 months ago
Waterlooville, United Kingdom InXpress Full timeWe are looking for an Office Administrator based in Waterlooville Hampshire. This role will suit someone who enjoys working in a small office environment and has some customer service experience. The role is flexible and offers the opportunity to develop in other areas. - Previous customer service experience ideally within an office environment - An eye for...
-
Office Administrator
6 months ago
Waterlooville, United Kingdom South East Drainage Services Ltd Full timeSouth East Drainage Services Ltd are looking for an experienced Office Administrator / Manager to join the team. We are an established family run business providing a vast variety of drainage & plumbing solutions to both commercial and residential customers, throughout the Surrey, Hampshire & West Sussex areas. You will be responsible for providing our new...
-
Office Manager/ Accounts Manager
4 weeks ago
Waterlooville, Hampshire, United Kingdom Robert Hurst Limited Full timeWe are seeking a highly organised and proactive Office manager /Personal Assistant (PA) to support the Head office & Managing Director in managing both professional and personal tasks. This full-time position, requiring 5 days of work per week, is ideal for someone who is, detail-oriented, adaptable with full finance understanding, Ability to run a CRM...
-
Safety and Compliance Officer
3 weeks ago
Waterlooville, Hampshire, United Kingdom Workshop Recruitment Full timeAt Workshop Recruitment, we are seeking a highly skilled and organized individual to fill the role of Safety and Compliance Officer. The successful candidate will be responsible for providing project coordination and support to the Health and Safety Team.Key Responsibilities:Develop and Manage Health and Safety Systems: The Safety and Compliance Officer will...
-
Waterlooville, Hampshire, United Kingdom Oaklands Catholic School & Sixth Form... Full timeJob Title: Chief Financial Officer and School Business Manager Oaklands Catholic School and Sixth Form College is seeking a highly skilled and experienced Chief Financial Officer and School Business Manager to join their team. The successful candidate will be responsible for managing the financial and administrative aspects of the school, ensuring that all...
-
Office Manager
4 weeks ago
Waterlooville, Hampshire, United Kingdom Robert Hurst Limited Full timeJob Summary: We are seeking a highly organised and proactive Office manager /Personal Assistant (PA) to support the Head office & Managing Director in managing both professional and personal tasks. This full-time position, requiring 5 days of work per week, is ideal for someone who is, detail-oriented, adaptable with full finance understanding, Ability to...
-
Executive Support Officer
3 weeks ago
Waterlooville, Hampshire, United Kingdom Hays Specialist Recruitment Limited Full timeJob Summary: We are seeking an experienced Executive Support Officer to join our team at Hays Specialist Recruitment Limited. The successful candidate will be responsible for providing administrative support to various departments, including staff management, inbox and phone line management, and calendar and diary management.Key Responsibilities:•...
-
Waterlooville, Hampshire, United Kingdom Oaklands Catholic School & Sixth Form College Full timeJob Opportunity: Chief Financial Officer and School Business ManagerOaklands Catholic School and Sixth Form College is seeking a highly skilled and experienced Chief Financial Officer and School Business Manager to join our team.About the Role:The successful candidate will be responsible for leading the financial management of the Multi Academy Trust and...
-
Office Administrator
5 months ago
Waterlooville, United Kingdom Serco Plc Full timeDesign, Integration & Test (DIT) Waterlooville, PO7 7XY Permanent, Full Time, 37 hours per week Competitive salary plus benefits Serco have an exciting opportunity for an Office Administrator to join the Administration team at our DIT contract in Waterlooville. As an Office Administrator you will support (administrative) activities that facilitate the...
-
Office Administrator
5 months ago
Waterlooville, United Kingdom Serco Plc Full timeDesign, Integration & Test (DIT) Waterlooville, PO7 7XY Permanent, Full Time, 37 hours per week (one day a week working from home) Competitive salary plus benefits Serco have an exciting opportunity for an Office Administrator to join the Administration team at our DIT contract in Waterlooville. As an Office Administrator you will support (administrative)...
-
Waterlooville, Hampshire, United Kingdom Teaching vacancies Full timeJob Title: Chief Financial Officer and School Business ManagerAbout the Role:Edith Stein Catholic Academy Trust (ESCAT) is seeking a dynamic and highly motivated individual to fill the dual role of Chief Financial Officer for the Multi Academy Trust (MAT) and School Business Manager for Oaklands Catholic School and Sixth Form College.Key Responsibilities:To...
-
Chief Financial Officer
4 weeks ago
Waterlooville, Hampshire, United Kingdom beBee Professionals Full time £45,000 - £65,000We are seeking a highly experienced Chief Financial Officer to lead our finance team in Waterlooville, United Kingdom. The ideal candidate will have a strong understanding of financial management, budgeting, and forecasting, as well as excellent leadership and communication abilities.Key Responsibilities:Develop and implement financial plans, forecasts, and...
-
Procurement Officer
3 weeks ago
Waterlooville, Hampshire, United Kingdom CMR Recruitment Full timeAre you an experienced procurement professional looking for a new challenge?We are currently seeking a Procurement Executive to join our client, a thriving family-owned specialist manufacturer of PPE and safety equipment for core industry sectors.The Procurement Executive will play a vital role in ensuring timely delivery of products while optimising costs...
-
Compliance Monitoring Officer
2 weeks ago
Waterlooville, Hampshire, United Kingdom Merje Careers Full timeMerje Careers is seeking a skilled Compliance Monitoring Officer to provide critical support in the financial planning and wealth management industry.As a key member of the team, you will be responsible for the second line of defence compliance monitoring, ensuring the effectiveness of controls in place and identifying areas for improvement.Key...
-
Operational Support Officer
4 weeks ago
Waterlooville, Hampshire, United Kingdom Securitas Security Services Full timeAbout the RoleThe role of the Assistant Team Support Officer at Securitas Security Services is a key position within our Operations team. As a Team Support Officer, you will be responsible for providing operational support to the Operations team and Team Support Officers, ensuring the highest standards are maintained in the operation and delivery of our SOC...
-
Chief Financial Officer/Bursar
4 weeks ago
Waterlooville, Hampshire, United Kingdom Oaklands Catholic School & Sixth Form College - TES Full timeChief Financial Officer and School Business Manager (Dual Role)Oaklands Catholic School & Sixth Form College - TES – Waterlooville, HampshireEdith Stein Catholic Academy Trust (ESCAT) seeks to appoint a dynamic and highly motivated person to fulfill the dual role of Chief Financial Officer for the Multi Academy Trust (MAT) and School Business Manager for...
-
Compliance Monitoring Officer
2 weeks ago
Waterlooville, United Kingdom MERJE Full timeOur client, a leading financial planning and wealth management firm are looking for a Compliance Monitoring Officer to join the function on a permanent basis.As Compliance Monitoring Officer you will be responsible for undertaking the risk based second line monitoring function.Role Responsibilities: To undertake second line of defence compliance monitoring...