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Enrolment Coordinator

1 month ago

Bootle, Sefton, United Kingdom Total Training Provision Full time
Job Title: Enrolment Officer

Job Summary:
At Total Training Provision, we are seeking an experienced Enrolment Officer to join our team. As an Enrolment Officer, you will be responsible for the day-to-day administration of the onboarding process for all Learners and Employers onto qualifications using our online learning platform eassessor. This will include employer and learner liaison to ensure eligibility for requested programmes of learning and initial interviewing of prospective learners.

Key Responsibilities:
  • Support all learner enrolment activities
  • Conducting enrolment activities with accurate completion of funding paperwork.
  • Pipeline Coordination – maintain records and periodically report on onboarding status of all prospective learners
  • Manage own diary, plan any travel time and update on changes that may impact future appointments
  • Supporting induction days (before, during and after) to minimise processing time of eligible learners
  • Validation checks on paperwork
  • Contact with learners and/or employers to support eligibility assessment and resolution of any eligibility queries
  • Collate data on stakeholder expectations
  • Identify potential risk and escalate these to Line Manager
  • Undertake regular professional development activities as agreed by the Delivery & Performance Manager to ensure CPD status is maintained.
  • Ensure timely processing, logging and issue of learner paperwork / certification
  • Undertake any other duties or projects, following and acting on any guidance given by the management team

Essential Criteria:
  • Prior experience in Onboarding
  • Demonstrated ability to prioritise and work within tight and changeable timeframes
  • Proven track record in delivering strong level of client service from start through to completion of a client onboarding
  • Ability to build and cultivate good working relationships with internal and external stakeholders
  • Confident, driven, self-starter with an ability to work independently
  • Strong customer focus and relationship management skills
  • Strong analytical skills: ability to follow through on all aspects of complicated workflows, excellent attention to detail
  • Effective problem-solver: ability to listen to client and stakeholder requirements, anticipate, eliminate, mitigate, escalate issues as appropriate
  • Excellent verbal and written communication skills: ability to communicate clearly and effectively to management, ability to present clear and concise solutions
  • Ability to act with urgency using powers of persuasion and good judgment to get things done
  • IT proficiency with experience in the use of educational databases
  • A commitment to supporting cultures that embody positive change, continuous improvement; health and safety, safeguarding and equality
  • Planning, monitoring, and reporting skills
  • Driving license

Total Rewards:
Total Leave – all staff benefit from 25 days annual leave + extra Christmas shopping day + extra day for Birthday + 8 Bank Holidays = Total 35 Days
2 Years' Service – staff who have passed 2 years' service get an additional 2 days leave
5 Years' Service – Staff who have passed 5 years' service get an additional 2 days leave
10 Years' Service – Staff who have passed 10 years' service get an additional 2 days leave
Total Work Anniversary – Vouchers for colleagues who reach a work anniversary, £10 for every year reached
Total Health – Health Insurance all staff have access to the Westfield Health PlanTotal Fridays – – Early Finish Fridays. On the last Friday of every month staff benefit from a 3pm finish
Bright Exchange – Extra discounts and offers through Bright
Dress Down Fridays – Every Friday staff do not need to wear formal work clothes
Buy & Sell – Buy up to 5 days annual leave and sell up to 3