Administrative Support Officer
4 weeks ago
Job Summary
We are seeking an experienced Administrative Assistant to join our team at Eton College. The successful candidate will provide administrative support to the management team and head chef, under the direction of the senior administrator.
Main Responsibilities
- Process daily financial paperwork, including invoices and delivery notes, in a timely and accurate manner.
- Reconcile delivery notes, credit notes, and invoices, and deal with invoicing queries such as short delivery or returns.
- Ensure stock sheets are up to date and accurate, and input manual stocktakes onto the system.
- Maintain monthly cost monitoring of nominals such as maintenance contracts and repair costs.
- Ensure compliance with all College and Sodexo policies and procedures, including health and safety, financial management, safe working practices, hygiene, cleanliness, fire, COSHH, and hazards.
- Maintain confidentiality at all times, and notify line manager of any discrepancies in cash reconciliation, stock levels, etc.
- Meet and greet visitors to the catering office, and deal with all external post.
- Answer the telephone and deal with all Bekynton/catering queries.
- Understand and comply with procedures and legislation relating to confidentiality.
Working Pattern
- Your working hours will be 20 hours per week, Monday – Friday, 9.30am-1.30pm.
- You will be working 46 weeks per year, with 6 weeks of holiday.
Requirements
- Literate and numerate with experience of using Microsoft Office and databases, preferably in an events context.
- Previous experience of bookwork.
- Strong organisational skills and ability to prioritise own workload.
- Excellent attention to detail.
- Self-motivated, with the desire to work using own initiative.
- Flexible, positive, and proactive approach to the role.
- Amenable and courteous, with a commitment to equality, diversity, and inclusion.
- Ability to liaise effectively with a wide range of people, and to quickly develop relationships and effective networks with key stakeholders.
Benefits
Eton College offers a wide range of benefits, including an 11% employer contribution to your pension, Employee Assistance Programme, enhanced Maternity/Paternity scheme, cycle to work scheme, subsidised lunches during term time, free access to the College's sport and leisure facilities, and discounts at local retailers and businesses.
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