Administrative Support Officer

5 days ago


Windsor, Windsor and Maidenhead, United Kingdom Eton College Full time

Job Summary

We are seeking an experienced and organized Administrative Support Officer to join our team at Eton College. In this role, you will provide administrative support to the management team and head chef, ensuring the smooth operation of our catering services.

Main Responsibilities

  • Process daily financial paperwork, including invoices and delivery notes, with accuracy and efficiency.
  • Reconcile delivery notes, credit notes, and invoices, ensuring all financial transactions are up-to-date and accurate.
  • Deal with invoicing queries, such as short deliveries or returns, and resolve any issues promptly.
  • Ensure stock sheets are up-to-date and accurate, and input manual stocktakes onto our software systems.
  • Maintain monthly cost monitoring of nominals, such as maintenance contracts and repair costs.
  • Comply with all College and Sodexo policies and procedures, including health and safety, financial management, and confidentiality.
  • Maintain confidentiality at all times and notify the line manager of any discrepancies or irregularities.

Working Pattern

  • 20 hours per week, Monday – Friday, 9.30am-1.30pm.
  • 46 weeks per year, with 6 weeks of holiday entitlement.

Requirements

  • Literacy and numeracy skills, with experience of using Microsoft Office and databases.
  • Previous experience of bookwork, with strong organizational skills and the ability to prioritize workload.
  • Excellent attention to detail, self-motivation, and the ability to work using initiative.
  • Flexible and positive approach, with the ability to liaise effectively with a wide range of people.

Benefits

Eton College offers a range of benefits, including an 11% employer contribution to your pension, Employee Assistance Programme, and free access to the College's sport and leisure facilities.



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