Company Secretary Assistant

4 weeks ago

Wolverhampton, Wolverhampton, United Kingdom Reed Full time

An exciting opportunity has arisen to work for a large International organisation based in the UK. The role is HYBRID, full time, Monday to Friday with an extremely competitive salary.

You will be working in a busy legal department in an administrative role primarily supporting with Contracts, Compliance, Governance and Legal requirements of the business.

We are seeking a dedicated and detail-oriented Compliance and Legal Assistant to provide comprehensive support to the Company Secretary. This role involves a variety of responsibilities aimed at ensuring the smooth operation of compliance, legal, and company secretarial functions across our UK and Ireland entities.

Key Responsibilities:

  • Provide day-to-day compliance, legal, and company secretarial administration support to the Company Secretary.
  • Assist in maintaining and updating statutory company books, records, and regulatory filings for UK and Ireland.
  • Manage and file intercompany service agreements to ensure compliance with Group requirements.
  • Draft board minutes, resolutions, and shareholder resolutions in accordance with statutory, regulatory, and Group procedures.
  • Update and maintain corporate data in the Corporate Dataroom and the Group's data management system.
  • Assist in drafting and managing intercompany service agreements for Group UK and Ireland companies.
  • Submit quarterly representation letters to Group in line with audit requirements.
  • Maintain the Group's corporate structure data management system.
  • Develop a good understanding of key policies to advise stakeholders on policy and procedure queries.
  • Maintain robust systems and tracking to support key tasks and responsibilities.
  • Support the Company Secretary in maintaining the electronic Company Secretarial system.
  • Track compliance with governance policies and targets, guiding managers and supporting education on policy content.
  • Review commercial contracts.
  • Respond to relevant queries.
  • Conduct the S&CA project and annual Statutory Accounts filing.
  • Develop knowledge of Data Protection requirements and support the Company Secretary in advising the business on key measures.

Qualifications:

  • Strong organisational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Knowledge of statutory and regulatory requirements.
  • Experience in a similar role is preferred.
  • Proficiency in using data management systems.

Suitable candidates must have a minimum of 3 years Paralegal or Secretarial experience, have a degree in Business Law, Governance or similar and excellent IT skills.

There is an excellent benefits package, including free parking, career progression and much more.

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