Company Secretary Assistant

3 weeks ago

Wolverhampton, Wolverhampton, United Kingdom Eurofins UK NSC Full time

Job Title: Company Secretary Assistant

Job Summary: We are seeking a highly organized and detail-oriented Company Secretary Assistant to provide administrative support to our Company Secretary. The successful candidate will be responsible for ensuring the Group's UK and Ireland companies comply with Group corporate governance and legal requirements.

Key Responsibilities:

  • Provide day-to-day compliance and legal administration support to the Company Secretary.
  • Assist in ensuring all Eurofins UK and Ireland statutory company books, records, and regulatory filings are well maintained and up to date.
  • Manage and file Group's intercompany service agreements.
  • Draft board minutes, resolutions, and shareholder resolutions for UK and Ireland companies.
  • Update and maintain the Group's corporate data held in the Corporate Dataroom and on the Group's data management system.
  • Assist with drafting and management of intercompany service agreements.
  • Quarterly submission of representation letters to Group in accordance with audit requirements.
  • Maintain the Group's corporate structure data management system.
  • Develop a good understanding of key policies relevant to the role to advise key stakeholders on queries relating to policy and procedure.
  • Maintain robust systems and tracking to support the management of key tasks and responsibilities.
  • Support the Company Secretary to maintain the electronic Company Secretarial system.
  • Assist in tracking UK and Ireland companies' compliance with key governance policies and compliance targets.
  • Commercial Contract reviewing.
  • Responding to email queries and calls relevant to the role.
  • Conduct the S&CA project and the Statutory Accounts filing on an annual basis.

Requirements:

  • Educated to A Level English (or equivalent qualification).
  • Proven experience in dealing with legal processes and regulatory authorities, preferably gained in a large complex group.
  • Computer literate.
  • Proven experience in a Paralegal or Company Secretarial role in a commercial environment that required compliance with process, systems, and high levels of accuracy.
  • Excellent verbal and written communication skills, with the ability to write clearly and concisely.
  • Strong business acumen.
  • Methodical with strong organisation and prioritisation skills.
  • High level of accuracy and attention to detail.
  • A self-starter prepared to lead an agenda directly with senior managers and internal stakeholders.
  • Trustworthy, experienced, and capable of keeping confidential information confidential.

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