Administrative Professional

2 weeks ago


Inverness, Highland, United Kingdom Castle View Personnel Full time £25,000 - £26,000

Job Title: Administrator

Job Type: Permanent

Hours: Full Time (Monday to Friday)

Location: Inverness

Salary: £25,000 - £26,000

Sector: Investment & Financial Services

Job Summary:

We are seeking an experienced Administrator to join our team in Inverness. The ideal candidate will have a strong understanding of the financial services sector and be able to provide administrative support to our directors and clients.

Key Responsibilities:

  • Assist in the day-to-day management of the client bank for the Inverness office.
  • Work with and report to directors, and develop a working relationship with their clients.
  • Answer telephones and communicate with clients in a polite and respectful manner.
  • Ensure all administration is carried out efficiently, with accurate recording and checking of client details.
  • Act on email instructions from directors, received from clients.
  • Keep up-to-date with continuing professional development (CPD) as required by compliance.
  • Assist in ensuring that client data is up-to-date and that adequate records are maintained.
  • Obtain a thorough knowledge of the services offered to clients by the company for portfolio maintenance.
  • Provide clients with relevant information in a timely manner, as long as timing is within individual control.
  • Ensure that information provided is clear, fair, and not misleading.
  • Attend regular or ad-hoc company presentations/meetings as required.
  • Collate and prepare valuations bi-annually and when necessary, and assist in the calculation of fee invoices to send with client valuations.
  • Assist the team in collating money laundering documentation.
  • Use Excel, Word, and other software skills proficiently.
  • Assist with written communication to clients, accountants, solicitors, and other professionals regarding client holdings.
  • Liaise with back-office teams.
  • Assist with scanning and filing.
  • Provide constructive input to idea generation.
  • Compile performance figures against benchmarks.
  • Prepare performance reports for directors, provide analysis, and check for accuracy.
  • Provide accurate valuations for directors ahead of client meetings.

Requirements:

  • Understanding and knowledge of the regulatory environment.
  • Efficient computer skills.
  • Able to ensure strict compliance with regulatory rules.
  • Undertake ongoing professional development through training as required.

Competencies:

  • Good interpersonal skills in handling clients and colleagues.
  • Ability to work effectively as part of a team.
  • IT/Organisational skills: good organisational skills, excellent timekeeping, attention to detail, and self-discipline.
  • Ability to assess information, review options, make appropriate decisions, and understand consequences within a regulated environment.
  • Resilient and able to work in a fast-paced, pressurised environment.

Initiative:

  • Capable of taking responsibility for own work and actions, and show initiative and resourcefulness.
  • Able to work with a degree of day-to-day autonomy.

Communication:

  • A high level of written and verbal communication skills, and the ability to communicate well at all levels in a clear, appropriate, and timely fashion, combined with prioritising workload.


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    About the RoleNHS Highland is seeking a motivated and enthusiastic individual to join their People Services team as an Administrative Support Professional. The successful candidate will support the team in providing organisational administrative support, working towards an SVQ in Business and Administration (SCQF Level 6) and CIPD Foundation Certificate in...


  • Inverness, Highland, United Kingdom Barchester Healthcare Ltd Full time

    About the RoleAs an Administrative Support Professional at Barchester Healthcare Ltd, you'll be responsible for carrying out a range of tasks to help us deliver high-quality care and support to our residents. This varied role involves handling administrative tasks, answering phone calls, and supporting our managers. You'll also meet and greet visitors,...


  • Inverness, Highland, United Kingdom NHS Highland Full time

    Develop Your Career in AdministrationWe are looking for an enthusiastic individual to join our team at NHS Highland. As a Modern Apprenticeship Programme participant, you will have the opportunity to learn while you earn and develop your knowledge and skills in administration.Eligibility CriteriaTo be eligible for the programme, applicants must be aged...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    NHS Scotland is a leading healthcare provider, committed to promoting equality and diversity within its workforce. The organisation aims to create an inclusive environment where every employee feels valued and empowered to contribute their best.This exciting opportunity has arisen for a highly motivated and versatile Administrative Support Professional to...


  • Inverness, Highland, United Kingdom DYWICH Full time

    Fantastic Opportunity - Trainee Receptionist / Admin AssistantJob title: Trainee Receptionist / Admin AssistantDuties will include, but not be limited to:Answering the telephoneMeeting and greeting visitors and providing refreshmentsDealing with incoming and outgoing postAssisting the Accounts Department as requiredOn the job training and assistance to...

  • Office Administrator

    4 weeks ago


    Inverness, Highland, United Kingdom Ernest Gordon Recruitment Full time

    Job Summary:Ernest Gordon Recruitment is seeking an experienced Administrator to join our team in Inverness. As an Administrator, you will provide administrative support to the Supply Chain department, working closely with the team to ensure smooth operations and efficient procurement processes.Key Responsibilities: Provide administrative support to the...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    NHS Scotland is a leader in promoting equality and diversity within its workforce, eliminating unlawful discrimination, and fostering an inclusive environment where every employee can excel.This exceptional role offers an experienced PAA / administration professional the opportunity to join our Dental Administration Team based at Assynt House, Inverness,...


  • Inverness, Highland, United Kingdom Castle View Personnel Full time £25,000 - £26,000

    Job Title: Business Administrator - InvernessCompany Overview:Castle View Personnel is a leading provider of personnel services, and we are seeking an experienced Business Administrator to join our team in Inverness.Salary: £25,000 - £30,000 per annum, depending on experienceJob Description:We are looking for a skilled Business Administrator to support the...


  • Inverness, Highland, United Kingdom NHS Highland Full time

    Fixed Term / SecondmentNHS Highland seeks an experienced medical administrator to join the Public Health Department.The successful candidate will provide high-quality administrative support to the Public Health Directorate, working within the General Admin Team.Duties include handling telephone enquiries from the public and healthcare professionals, as well...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    NHS Scotland is committed to fostering a diverse and inclusive work environment, where every employee feels valued and empowered to excel. We are seeking a highly skilled and motivated individual to join our team as a Senior Administrative Support Officer.The successful candidate will provide confidential secretarial and administrative support to executives...


  • Inverness, Highland, United Kingdom Global Highland Limited Full time

    Job DescriptionGlobal Highland Limited is seeking a skilled Administration Team Leader to manage the administration function across multiple branches, ensuring high levels of customer service, operational efficiency, and process consistency.Key Responsibilities:Oversee the administration function to ensure seamless operations and customer...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    Job SummaryWe are seeking an experienced Medical Administrative Assistant to join our team at the Mackenzie Medical Centre, part of the Usher Institute within The University of Edinburgh.The successful candidate will provide administrative support to our busy medical practice, working closely with our team of 11 GPs, three nurses, and eight medical...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    NHS Scotland is a leading healthcare organization in Scotland, dedicated to delivering high-quality patient care and services. As a Facilities Support Professional, you will play a vital role in ensuring the smooth operation of our facilities and supporting our healthcare teams.With a strong commitment to equality and diversity, NHS Scotland strives to...


  • Inverness, Highland, United Kingdom NHS Scotland Full time

    Job Summary: We are seeking a highly organized and flexible individual to provide administrative support to our Employee Director. The successful candidate will be responsible for diary management, arranging meetings, and performing a range of administrative tasks.Main Responsibilities:Diary management and organizationSupporting the arrangement of meetings,...


  • Inverness, Highland, United Kingdom Community Integrated Care Full time

    About the RoleWe are seeking a dedicated and compassionate Support Professional to join our team in Southern Inverness.As a Support Professional, you will be working with two young men with complex autism, providing support and care in their residential homes.Key Responsibilities:Providing personal care and support to individuals with complex needsAssisting...


  • Inverness, Highland, United Kingdom GCU UK Ltd Full time

    About the RoleWe are seeking a highly organized and proactive Administrative Operations Coordinator to join our team in Inverness. This role will play a crucial part in supporting the smooth operation of our contracts across Scotland.Key ResponsibilitiesUpdate client, local authority, and GCU UK Ltd on resource locations for the following dayUpload safe dig...


  • Inverness, Highland, United Kingdom NHS Highland Full time

    Job OverviewNHS Highland is seeking a highly motivated and enthusiastic individual to deliver administrative support within the Spiritual Care Service at Raigmore Hospital.The successful candidate will provide comprehensive admin support to the Head of Spiritual Care and the team, working in a busy environment with multiple priorities. Excellent...


  • Inverness, Highland, United Kingdom Gael Force Marine Equipment Full time

    Gael Force Marine Equipment is a global supply partner of equipment, technology, and services for the farming and catching of healthy, nutritious seafood.Estimated Salary: £30,000.00 - £50,000.00 per annumAbout Us:Gael Force Group is a global company that supplies equipment, technology, and services to the aquaculture industry.Job Description:The Supply...


  • Inverness, Highland, United Kingdom BAM Nuttall Full time

    Document Controller Opportunity in Civil EngineeringBAM Nuttall, a leading industry leader, is seeking an experienced Document Controller to join our team on large civil engineering projects. This role will be based in Scotland, near Inverness-shire and along the Moray coast.We offer a competitive £45,000 - £55,000 per annum, depending on experience, plus...


  • Inverness, Highland, United Kingdom Global Highland Full time

    Are you passionate about building relationships and driving sales success?Global Highland is seeking a talented Trainee Recruitment Consultant to join our dynamic team. As a key member of our recruitment team, you will work closely with our senior consultants to develop your skills and expertise in sourcing candidates, conducting interviews, and managing...