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Meetings and Events Project Manager

2 months ago

Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

About the Role:

We are seeking an experienced Project Manager to join our team at Inizio Engage XD. As a Meetings and Events Project Manager, you will play a key role in the planning and delivery of global projects for our clients.

Key Responsibilities:

• Overall lead of the project from a client, internal team, and external partner perspective

• Manage all hotels and venues and associated logistical arrangements

• Coordinate client requirements with all 3rd party suppliers, promoting relationships

• Manage all F&B requirements

• Produce, manage, and circulate communications to all partners

• Lead project teams to ensure all deliverables are met

• Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event

• Demonstrate a knowledge of domestic and international venues and destinations to recommend options that meet client's goals

• Attend on-site at Meetings and Events held both nationally and internationally

• Manage post event metric reporting

Budget Management:

• Lead the end-to-end event budget within the company financial tools

• Oversee the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices

• Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

• Accomplish scope management – to identify and charge clients for out-of-scope activities

• Track cost avoidance / saving measures

• Ensure compliance with company and client invoicing and financial processes

• Ensure time is logged for the project

• Submit accurate final reconciliation of events within agreed timelines

• Ensure spend is tracked and files are audit-ready from a compliance and financial perspective

Client Liaison and Development:

• Deliver first class customer service to meet client's goals

• Develop event proposals to meet the client's goals

• Lead client planning meetings, pre-event, on site and post-event debriefs

General:

• Be an ambassador for the agency

• Take an active role in learning and sharing knowledge about the services and departments within our business to offer the best solutions to our clients and grow our expertise

• Attend and contribute at team meetings

• Work with appropriate teams to ensure the delivery of client measurables

• Work towards client and company-driven service level agreements (SLAs) for all events

• Support new starters in the business

• Understand, apply, and promote our mission, vision, and values

• Comply with all company and client procedures, including those relating to Health & Safety

• Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients

• Maintain good long-term relationships with hotels, venues, and suppliers, to ensure the best value for money for your clients