Global Meetings and Events Project Coordinator

1 week ago

Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

Job Title: Project Manager

Brand: Inizio Engage XD

Location: Remote or Hybrid

Reporting to: Project Director

Direct report(s): None

A bit about the role ...

As a Project Manager for Global Meetings and Events, you will be responsible for managing global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant, and meets clients and team's expectations. You will be responsible for all logistical elements and budget management, supported by a Project Executive who will manage attendee participation.

This role involves client stakeholder, supplier, and financial management at all stages of the delivery - pre, on-site, and post-event. You will work closely with the client to understand their needs and deliver a high-quality event that meets their expectations.

Key Responsibilities:

  • Manage all venues and associated logistical arrangements, including congress attendance and business centre, dinners, and break-outs.
  • Manage congress sponsorship activity on behalf of the client, including approval process, liaison with client contracting team, and booth providers.
  • Manage and coordinate client requirements with all 3rd party suppliers/internal service providers.
  • Produce, manage, and circulate important communications, such as weekly status reports to all main meeting partners.
  • Travel on-site to conduct site inspections, including planning meetings with all suppliers and for delivery of the event.
  • Manage post-event metric reporting.
  • Manage all F&B requirements.

Requirements:

  • Organiser with 3+ years event management delivery of corporate events.
  • Experience managing event budgets from initial budget, through revisions, and reconciliation.
  • Client liaison skills.
  • Team motivator and professional team member.
  • A focus on accuracy, detail, consistency, and dedicated to customer service.
  • Intermediate level Excel (can maintain complex spreadsheets).
  • The ability and desire to travel on-site internationally.

What you will gain:

You will gain experience in managing global meetings and events, developing your project management skills, and working with clients to deliver high-quality events. You will also have the opportunity to work with a talented team and contribute to the success of Inizio Engage XD.

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