Senior Project Manager

4 weeks ago

Ashby de la Zouch, Leicestershire, United Kingdom Inizio Engage XD Full time

Job Title: Senior Project Manager (Meetings and Events)

Brand: Inizio Engage XD

Location: Hybrid

Reporting to: Project Director

Direct reports: Project Executives and Senior Project Executives

A bit about the role ...

As an experienced Senior Project Manager specialising in Meetings and Events, you will play a key role in the planning of global projects for our renowned clients.

With experience, you will use your project management skills to achieve all logistical elements and associated budgets of our projects, while mentoring our Project Executives to follow the same.

This role, which includes national and international travel, will involve client, partner, supplier, team, and financial management at all stages of the delivery - pre, on-site and post event.

We offer a comprehensive benefits package including volunteer days and enhanced annual leave.

You will...

Project Management:

Lead the project from a client, internal team and external partner perspective

Ensure that the highest standards of event planning and delivery are maintained through the leadership of Project Executives

Manage post event metric reporting

Manage all hotels and venues and associated logistical arrangements.

Coordinate client requirements with all 3rd party suppliers, promoting relationships

Produce, manage, and circulate communications e.g. weekly status reports to all internal and external partners

Attend on-site at Meetings and Events held both nationally and internationally,

Ensure delivery of all events following regulatory and client-defined compliance guidelines

Client Liaison and Development:

Conduct meetings and communicate with clients to develop relationships

Identify new opportunities and leads for our business development to share with Client Engagement Director

Help present event proposals to clients

Manage preparation of supportive meeting planning materials for client planning meetings

Lead relevant aspects of client debrief post event

Act as subject matter expert for client account to guide and support colleagues across the account

Budget Management:

Lead the end-to-end event budget within the company financial tools

Manage the preparation and maintenance of budgets, throughout the lifecycle of each event

Approve all client invoices before dispatch

Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

Accomplish scope management – to identify and charge clients for out-of-scope activities

Identify and measure cost avoidance / saving measures

Ensure compliance with company and client invoicing and financial processes

Ensure time is logged for the project

Ensure spend is tracked and files are audit-ready from a compliance and financial perspective

Submit accurate final reconciliation of events within agreed timelines

Staff Development and Management:

Work with Project Director to prioritise staff and resources to meet goals and deadlines

Assist Project Director with recruitment of Project Managers, Project Executives and provide input to their mentoring and development

Conduct scheduled 1:1s with direct reports to ensure they are supported and that client deliverables are met

General:

Be an ambassador for the agency

Attend and contribute at team meetings

Collaborate with other departments to ensure the delivery of client goals

Work towards client and our service level agreements (SLAs) for all events

Understand, apply, and promote our mission, vision, and values

Comply with all company and client procedures, including those relating to Health & Safety

Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients

Comply with all client and company privacy and security protocol

Apply a knowledge of our range of services

What do you need to have ...

Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting

Experience managing event budgets from creation through to revisions and reconciliation

Project management and resource skills

A customer-centric approach to event delivery

Previous experience leading teams to success

Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)

The flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site

Experience working with Pharmaceutical/Healthcare clients is preferable

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