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Administrative Support Specialist

2 months ago

Canterbury, Kent, United Kingdom TPF Recruitment Full time

Job Summary:

TPF Recruitment is seeking a highly organized and proactive Administrative Support Specialist to join our growing firm of chartered accountants. In this role, you will report directly to the directors, providing vital support to them and their accounting teams.

Key Responsibilities:

· Administrative Support: Deliver comprehensive administrative assistance to the directors. Responsibilities include scheduling and coordinating meetings, ensuring directors are fully prepared with agendas, saved minutes, and follow-up on action items. Manage director travel logistics, including transport, accommodation, and dining reservations. Assist in completing director timesheets, mileage records, and expense reports. Raise invoices or credit notes as needed.

· Client Management: Act as the primary contact for clients, managing incoming calls and emails, redirecting them as necessary to team managers. Ensure all communications are handled promptly and professionally, setting, and managing client expectations. Oversee the onboarding process for new clients, ensuring all procedures are followed, and internal records and software are updated accordingly.

· Team Coordination: Facilitate communication and workflow between directors and their teams to ensure deadlines are met and projects stay on track. Maintain an organized, efficient, and professional work environment.

Requirements:

  • Proven experience as an Administrative Support Specialist, Executive Assistant, or Operations Coordinator, ideally within a professional services environment.
  • Advanced proficiency in Microsoft Office, especially Excel, Word, and Outlook.
  • Exceptional organizational skills, with the ability to prioritize tasks and juggle multiple responsibilities.
  • Excellent communication skills, both written and verbal, with a professional and polished demeanor.
  • A professional attitude, self-motivation, and strong logical thinking skills.
  • Meticulous attention to detail and a high level of accuracy in work.
  • A strong sense of discretion and confidentiality when handling sensitive information.
  • Ability to perform well under pressure and meet tight deadlines, while confidently interacting with people at all levels.

Benefits:

  • A highly competitive salary of £25,000-£35,000 dependent on experience and background, negotiable.
  • A highly competitive benefits package is also on offer.